About the Role

We are looking for a highly organized, discreet, and proactive Personal Assistant to the Managing Director, to provide comprehensive administrative, coordination, and executive support. The role demands sharp communication, rigorous follow-up, calendar and travel management, and the judgment to manage confidential and time-sensitive matters independently. Given the closeness of this role to the MD's day-to-day operations, honesty, loyalty, integrity, and sound common sense are non-negotiable attributes for this position.

Key Responsibilities
Manage the MD's calendar, meetings, appointments, and end-to-end domestic and international travel logistics.
Coordinate with internal teams, customers, partners, and senior external stakeholders on the MD's behalf.
Schedule and coordinate leadership meetings, business reviews, and strategic discussions.
Prepare meeting agendas, presentations, minutes of meetings (MOMs), and action-item trackers, and drive timely closure with stakeholders.
Monitor key deadlines, commitments, and pending decisions on the MD's behalf.
Handle confidential documents, correspondence,



and business information with the highest discretion and integrity.
Draft and manage qualified emails and official communications.
Maintain executive dashboards, MIS, and reports as required.
Support the MD in day-to-day administrative and business coordination, including outside standard working hours when required.
Assist with events, conferences, leadership visits, and related organizational activities.

Required Skills
Excellent verbal and written communication skills.
Solid organizational, multitasking, and time-management abilities.
Rigorous follow-up and stakeholder management skills.
Proficiency in MS Office, Outlook, Excel, PowerPoint, and Teams; comfort with project/task-tracking tools (e.g. Asana, Trello, or Notion) is a plus.
Ability to handle confidential information with absolute discretion; willingness to sign an NDA.
Skilled demeanor with a proactive, solution-oriented approach; ability to work independently under pressure.
Flexibility and willingness to work extended hours, including evenings and non-working days, in line with the MD's schedule.

📌 Personal Assistant Mumbai (India)
🏢 Neosoft
📍 India