Executive Assistant, Operations & Personal Office

Company: Apex Brand Studio

Location: Lower Parel, Mumbai

Work Type: Full time, in-office position

Working Days: Monday to Saturday

Working Hours: 9:00 AM to 6:00 PM

Salary: Up to ₹6,00,000 per annum depending on last drawn CTC

Reports To: Founder & CEO

Role Overview

This is a trusted, hands-on role at the centre of the studio and the Founder's day-to-day.

You will keep operations, accounts, and admin running smoothly, act as the bridge between the Founder and the team, and take genuine ownership of the Founder's work and personal schedule.

The role suits someone organised, discreet, and proactive who enjoys keeping people, tasks, and time well managed.

Key ResponsibilitiesExecutive Support – Founder's Office
- Manage the Founder's calendar, appointments, and daily schedule, keeping work and personal commitments aligned
- Monitor and respond to emails on the Founder's behalf and flag what needs attention
- Act as the single point of contact between the Founder and the team,



so day-to-day follow-ups do not need the Founder's direct involvement
- Coordinate meetings, reminders, and follow-ups from start to finish

Operations & Team Coordination
- Keep daily studio operations running smoothly
- Follow up with the Social Media, Editing, and Design teams on their daily task sheets and client status
- Track basic attendance and ensure routine team updates are in place

Accounts & Vendor Management
- Prepare monthly client invoices, share them with clients, and follow up on payments
- Share invoices with the CA team and coordinate tax filing and related compliance
- Make vendor payments as required through the banking app
- Update invoices on client and vendor portals where required
- Maintain records of company expenses and any incoming rent

HR & Admin
- Support hiring coordination and onboarding as needed
- Manage payroll and employee codes on the company's payroll platform
- Maintain basic HR and admin record

📌 Executive Assistant Office Manager (Mumbai)
🏢 Apx Global Media
📍 Mumbai