We are looking for a responsible, organized, and detail-oriented Office Administrator to support the day-to-day administrative and commercial activities of our railway engineering company. The ideal candidate should have practical experience in e-tendering, quotations, purchase orders, correspondence, documentation, and general office administration.

Role & responsibilities
Handle e-tendering activities on relevant government/railway e-procurement portals, including tender searching, downloading tender documents, preparing submissions, and maintaining tender records.
Prepare and submit quotations, commercial offers, estimates, and tender-related documents as required.
Prepare and process Purchase Orders (POs), Work Orders, invoices, and other commercial documents.
Draft and format official letters, emails, applications, notices, and other business correspondence.
Maintain and organize physical and digital office files, records, documents, and registers.
Maintain proper records of tenders, quotations, purchase orders, invoices, contracts, and correspondence.




Coordinate with vendors, suppliers, clients, contractors, and internal departments for documentation and follow-ups.
Assist management with day-to-day office administration and documentation work.
Prepare basic reports, statements, Excel sheets, and other office documents.
Monitor key submission dates, tender deadlines, renewal dates, and pending documentation.

Preferred candidate profile
Diploma / Graduate in any discipline; candidates with a background in Business Administration, Commerce, or a related field will be preferred.
1 to 10 years of relevant office administration experience, preferably in engineering, construction, infrastructure, railway, or government-contracting companies.
Hands-on experience with e-tendering/e-procurement portals is highly desirable.
Valuable knowledge of MS Word, MS Excel, email, PDF/document handling, and internet applications.
Experience in pr

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