Administrative Assistant – Construction Management

Key Roles & Responsibilities:
General Office Administration
Provide administrative support to the Office Manager and construction management team.
Handle correspondence, documentation, scheduling, and day-to-day office coordination.
Answer incoming phone calls and respond to emails professionally and promptly.
Record Keeping & Data Entry
Maintain accurate office, project, vendor, subcontractor, and employee records.
Perform data entry and maintain digital and physical filing systems.
Site Expenses & Billing
Maintain records of construction site expenses and operational expenditures.
Collect, verify, organize, and file bills, invoices, receipts, and supporting documents.
Assist with tracking payments and outstanding bills.
Maintain petty cash records and supporting vouchers.
Vendor & Subcontractor Coordination
Act as a point of contact for vendors, subcontractors, suppliers, and construction service teams.




Communicate with vendors regarding requirements, quotations, deliveries, invoices, and payments.
Solicit and obtain quotations for materials, services, and other project requirements.
Construction Documentation
Prepare and maintain administrative and commercial documents such as:
Purchase Orders (POs)
Work Orders
Vendor quotation comparisons
Bills and supporting documentation
Ensure documents are properly completed, signed, filed, and tracked.
Construction Office Support
Coordinate with site engineers, project managers, vendors, subcontractors, and other construction personnel.
Assist management with reports, documentation, follow-ups, and routine administrative requirements.
Maintain confidentiality of company, financial, employee, vendor, and project information.

Pay: ₹14,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Office Admin Assistant Visakhapatnam
🏢 Greenvine Projects
📍 Visakhapatnam