Role Overview

Our client is seeking a highly organized, proactive, and polished Executive Assistant to support the Managing Director. This role requires strong administrative expertise and communication skills to effectively coordinate with Japanese stakeholders and investors. The ideal candidate will be adaptable, detail-oriented, and comfortable working in a quick-paced environment with occasional extended hours.

Key Responsibilities
Executive Support
Manage and maintain the MDs calendar, including scheduling meetings, appointments, and events
Prioritize and coordinate internal and external meetings
Stakeholder Coordination
Act as a key point of contact between the MD and Japanese investors/partners
Facilitate communication in Japanese (spoken and written)
Travel & Logistics
Arrange domestic and international travel, including visas, itineraries, and accommodations
Ensure seamless travel planning and execution
Meeting & Event Management
Organize meetings, conferences, and events
Prepare agendas, take minutes, and follow up on action items




Presentation & Documentation
Create high-quality presentations and reports for internal and external stakeholders
Maintain confidentiality of sensitive information
Administrative Excellence
Handle correspondence, emails, and documentation on behalf of the MD
Ensure smooth day-to-day office coordination related to the MDs activities

Candidate Profile - Only female candidates need to apply
Experience: 7 - 14 years as an Executive Assistant or in a similar role
Language Skills:
Robust English communication skills
Core Competencies:
Excellent organizational and time-management skills
Strong interpersonal and communication abilities
High level of professionalism and discretion
Proficiency in MS Office (especially PowerPoint and Excel)
Other Requirements:
Work from office (including occasional late evenings)
Ability to work in a dynamic, fast-paced environment
Solid present

📌 Executive Assistant To Managing Director New Delhi
🏢 Callisto Search
📍 New Delhi