Position: Spare Parts Executive
Department: Spare Parts
Location: Sirohi
Industry: Automobile Dealership
Reporting To: Spare Parts Manager / Department Head
Job Purpose
To manage the day-to-day operations of the spare parts department, ensuring timely availability, proper inventory control, accurate billing, and smooth coordination with the Service, Sales, and Accounts departments.
Key Responsibilities
Handle spare parts counter operations and issue parts as per job cards and requirements.
Prepare and process spare parts requests, invoices, and material issues.
Maintain proper stock records and inventory accuracy.
Ensure timely ordering and availability of fast-moving and required spare parts.
Coordinate with Service Advisors, Technicians, Warranty, and Workshop for parts requirements.
Check incoming spare parts against invoices and ensure proper storage and identification.
Monitor slow-moving, non-moving, and shortage/excess stock.
Conduct regular physical stock verification and reconcile discrepancies.
Coordinate with vendors/OEM for parts availability, orders, returns, and replacements.
Ensure proper handling of warranty and defective parts as per company/OEM procedures.
Maintain required reports related to stock, purchase, sales, pending orders, and returns.
Follow company policies regarding inventory control, billing, documentation, and customer service.
Support the Spare Parts Manager in achieving parts sales and inventory targets.
Required Skills
Valuable knowledge of automobile spare parts and their applications.
Basic understanding of inventory management and stock control.
Positive communication and coordination skills.
Basic knowledge of MS Excel and computer applications.
Ability to work with ERP/DMS systems.
Positive attention to detail and documentation skills.
Ability to work under pressure and meet deadlines.