Designation: Secretary to the Promoter (Executive Assistant — Founder’s Office)

Location: Chennai (Corporate Office), with travel to clinic locations as required

Reports to: Promoter / Founder

Type: Full time, on-roll. Core office hours with extended availability; on-call for urgent matters including weekends.

1. Role Purpose

To manage the Promoter’s office end-to-end — calendar, communication, travel, documentation and follow-through — so that the Promoter’s time is spent only on decisions that require her. The role is the single point of coordination between the Promoter and internal leadership, clinic operations, external advisors, investors, lenders and regulators.

This is a position of high trust. The incumbent will routinely handle confidential financial, legal, strategic and personal information.

2. Key Responsibilities

Calendar & Travel
- Own the Promoter’s daily, weekly and monthly calendar; prioritise, sequence and protect time blocks.
- Plan and book all domestic and international travel — flights, hotels, ground transport, visas,



forex — with contingency options.
- Prepare day-wise itineraries with meeting context, contact details and travel buffers.
- Anticipate conflicts and resolve them before they reach the Promoter.

Communication & Correspondence
- Screen, triage and route all incoming calls, emails, WhatsApp and physical mail.
- Draft, proofread and dispatch correspondence in English and Hindi — letters, emails, notes, replies to institutional and government stakeholders.
- Act as first point of contact for the Promoter’s office; represent it with professionalism and discretion.
- Provide verbal and written translation/interpretation (Hindi - English) during meetings and calls where required.

Meetings & Documentation
- Prepare pre-read packs, agendas and briefing notes ahead of meetings.
- Attend meetings as required; record accurate minutes, decisions and action points.
- Track every action item to closure with named owners and deadlines

📌 Personal Secretary (Ambattur)
🏢 Frokme
📍 Ambattur