We are seeking a highly organized, proactive, and discreet Executive Assistant to the Director to provide comprehensive administrative, coordination, and executive support to the Director of a Group of Institutions.

The role requires excellent communication skills, strong follow-up abilities, qualified maturity, and the ability to coordinate effectively with principals, heads of departments, faculty, administrative teams, students, parents, vendors, and external stakeholders.

The ideal candidate will act as a key point of coordination for the Director's office and ensure that priorities, meetings, decisions, and follow-ups are executed efficiently across the group.

Key Responsibilities

1. Executive Support
- Manage the Director's calendar, appointments, meetings, travel, and daily schedule.
- Organize and coordinate internal and external meetings on behalf of the Director.
- Prepare meeting agendas, briefing notes, presentations, reports, and other documents as required.
- Maintain an effective system for tracking the Director's priorities, commitments, and deadlines.




- Ensure timely follow-up on instructions and decisions given by the Director.
- Screen and prioritize calls, emails, correspondence, and meeting requests.
- Maintain confidentiality of sensitive institutional and personal information.

2. Coordination Across Institutions
- Coordinate with Principals, Directors, Academic Heads, Administrators, and Department Heads across the group.
- Follow up on action points assigned by the Director to various departments and institutions.
- Collect and consolidate updates, reports, data, and status information for the Director.
- Track important academic, administrative, operational, and institutional deadlines.
- Facilitate smooth communication between the Director's office and various institutions within the group.

3. Meetings & Documentation
- Schedule and coordinate management meetings, review meetings, conferences, and institutional events.
- Prepare mi

📌 Executive Assistant to Director (Bellandur)
🏢 Patel Group of Institutions
📍 Bellandur