Executive Assistant to the CEO

Location - Thiruvanathapuram

Experience – 5 to 10 yrs

Employment Type- Full time

About the Role

We are seeking a highly organized, proactive, and
execution-focused Executive Assistant to the CEO to provide strategic
and operational support to the Chief Executive Officer. This role is critical
in maximizing the CEO's effectiveness by managing executive priorities,
streamlining operations, coordinating strategic initiatives, and ensuring
flawless execution of schedules, meetings, travel, and follow-ups.

The ideal candidate is an experienced executive support
professional who demonstrates exceptional planning, business communication,
stakeholder management, and the ability to anticipate executive needs in a
fast-paced, high-growth environment.

Key Responsibilities

Executive Calendar & Time Management

- Own
and manage the CEO's calendar, appointments, and scheduling.

- Prioritize
meetings based on business impact and strategic importance.

- Ensure
all meetings have clear agendas, objectives, and required documentation.

- Protect
the CEO's time by minimizing scheduling conflicts and unnecessary
interruptions.

- Maintain
adequate preparation and travel buffers between engagements.

Executive Travel Management

- Plan
and coordinate domestic and international business travel.

- Manage
flight bookings, accommodation, visas, local transportation, and meeting
logistics.

- Prepare
comprehensive travel itineraries with contingency plans.

- Ensure
seamless travel execution with zero planning-related disruptions.

Meeting Management & Action Tracking

- Prepare
executive briefing notes before meetings.

- Attend
key meetings as required and document discussions.

- Capture
action items, assign ownership, and track progress until completion.

- Proactively
follow up with stakeholders and escalate delays when necessary.

CEO Productivity & Executive Support

- Manage
executive correspondence,



emails, calls, and meeting requests.

- Coordinate
approvals, documentation, and business communications.

- Organize
information to support quick and informed decision-making.

- Identify
opportunities to improve executive efficiency and save at least 15 hours
of CEO time per week.

Strategic Coordination

Coordinate and support cross-functional initiatives related
to:

- Sales
and strategic customer engagements

- Business
partnerships and government initiatives

- Product
launches and executive reviews

- Leadership
meetings and quarterly business reviews

- Investor,
board, and executive presentations

Executive Communication

- Draft
professional emails, presentations, reports, and executive communications.

- Coordinate
timely responses to customers, partners, and key stakeholders.

- Maintain
strict confidentiality while handling sensitive business information.

Operational Excellence

- Monitor
organization-wide executive priorities and deadlines.

- Ensure
CEO commitments are delivered on time.

- Resolve
coordination issues proactively before they impact business operations.

- Maintain
executive dashboards, priority trackers, and pending decision reports.

Key Performance Indicators (KPIs)

- Zero
scheduling conflicts

- 99%
on-time executive meetings

- Zero
travel disruptions due to planning failures

- 100%
tracking and follow-up of CEO action items

- 95%
completion of executive tasks before deadlines

- Save
a minimum of 15 hours of CEO time per week

- Daily




executive briefing delivered before the start of the workday

- Weekly
executive dashboard covering priorities, risks, pending decisions, and
follow-ups

Required Qualifications

- Bachelor's
degree in Business Administration, Management, Commerce, or a related
discipline.

- MBA
or Executive Assistant certification is an added advantage.

- 5–10
years of experience as an Executive Assistant, Executive Coordinator,
Chief of Staff (Junior), or in a similar executive support role.

- Minimum
3 years of experience supporting C-level executives such as CEO, Founder,
COO, or Managing Director.

- Proven
experience managing complex executive calendars, business travel, and
high-priority meetings.

- Experience
working in technology, healthcare, startups, consulting, or corporate
environments is preferred.

Required Skills & Competencies

- Exceptional
planning and organizational skills

- Solid
written and verbal communication skills in English

- Malayalam
language proficiency is preferred

- Excellent
stakeholder management and interpersonal skills

- Strong
attention to detail and execution capability

- High
level of professionalism, integrity, and confidentiality

- Ability
to multitask and perform under pressure

- Strong
problem-solving and decision-making skills

- Proactive,
ownership-driven mindset with the ability to anticipate executive needs

Technical Skills

- Microsoft
Office 365 (Word, Excel, PowerPoint, Outlook)

- Google
Workspace

- Microsoft
Teams and Zoom

- Project
management tools such as ClickUp, Asana, Monday.com, or Jira

- AI
productivity tools including ChatGPT, Microsoft Copilot, Gemini, or Notion
AI

Preferred Experience

Candidates with experience supporting founders or CXOs in
high-growth startups, healthcare, technology, SaaS, consulting, or
innovation-driven organizations will be preferred.

📌 Executive Assistant to CEO (India)
🏢 Important Company of the Sector
📍 India