Job Title: Front Desk Administration

Department: Administration

Location: Vadodara

Reporting To: Office Admin Manager

Job Summary

The Receptionist is responsible for managing the front desk operations and ensuring smooth daytoday administrative functioning of the office. The role includes handling visitors, managing calls, coordinating office activities, and supporting the administration team to maintain an organized and productive workplace.

Key Responsibilities

Front Desk Management
Greet and welcome visitors in a qualified and friendly manner
Handle incoming calls, emails, and direct them appropriately
Maintain visitor logs and issue visitor passes as per company policy

Office Administration
Manage day-to-day office operations and ensure smooth functioning
Maintain cleanliness and organization of the reception and office area
Coordinate with housekeeping, security, and maintenance teams

Coordination & Support
Assist in scheduling meetings, appointments, and conference room bookings




Support internal teams with administrative tasks as required
Coordinate courier, dispatch, and incoming/outgoing mail

Records & Documentation
Maintain records of office supplies, stationery, and inventories
Ensure timely replenishment of office materials
Keep proper documentation of administrative activities

Vendor & Facility Coordination
Liaise with vendors for office supplies, repairs, and services
Ensure proper functioning of office equipment (printers, phones, etc.)
See for HouseKeeping activities

Qualifications & Skills
Graduate in any discipline
1–3 years of experience in reception or administration preferred
Valuable communication and interpersonal skills
Basic computer knowledge (MS Office – Word, Excel, Outlook)
Strong organizational and multitasking abilities
Professional appearance and attitude

Key Competencies
Customer service orientation
Time management
Multi-tasking.

📌 Front Desk Executive And Receptionist Noida
🏢 POLYCAB
📍 Noida