Job Description – Audit Executive (Automobile Dealership)

Position: Audit Executive
Industry: Automobile Dealership – Passenger Vehicles / Commercial Vehicles / EV
Department: Internal Audit / Finance & Accounts
Reports To: Internal Audit Manager / CFO / General Manager / Dealer Principal
Employment Type: Full time

1. Job Purpose

The Audit Executive is responsible for conducting internal audits of dealership operations, identifying financial and operational risks, verifying compliance with company and OEM policies, and recommending corrective actions to improve controls, profitability and process efficiency.

2. Key Responsibilities

Financial & Accounting Audit
- Audit sales invoices, receipts, credit notes, discounts and cancellations.
- Verify cash, bank, UPI/card collections and daily deposits.
- Check purchase invoices, expenses, vendor payments and journal entries.
- Verify accounts receivable, outstanding balances and customer advances.
- Review bank reconciliations and cash transactions.
- Identify accounting errors, irregularities and control weaknesses.





Vehicle Sales Audit
- Verify vehicle bookings, invoices, cancellations and refunds.
- Reconcile vehicle stock with physical inventory and DMS records.
- Check discounts, schemes, incentives and special approvals.
- Verify exchange vehicle documentation and valuation.
- Audit finance, insurance, accessories and other value-added product transactions.
- Check delivery documents and registration-related records.

Service & Parts Audit
- Audit job cards, estimates, invoices and customer payments.
- Verify warranty claims and OEM reimbursement documentation.
- Check service discounts and free-service claims.
- Conduct physical verification of spare-parts inventory.
- Review parts issues, returns, purchases and obsolete stock.
- Identify leakage, misuse and process deviations.

Inventory Audit
- Conduct periodic physical verification of:
- New vehicles
- Demo/test-drive vehicles
- Used vehicles
- Spare parts

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