1. Asset Management
- Maintain and track all company assets across locations.
- Ensure proper asset allocation, tagging, record maintenance, and lifecycle management.
- Conduct periodic asset audits and reconciliation.
- Coordinate asset procurement, movement, and disposal as per company policies.
2. Facility Management
- Manage day-to-day facility operations and ensure smooth functioning of office infrastructure.
- Coordinate with vendors for housekeeping, security, pest control, maintenance, and other facility services.
- Ensure compliance with health, safety, and workplace standards.
- Monitor utility consumption and optimize operational costs.
3. Helpdesk Management
- Oversee administration helpdesk activities and ensure timely resolution of employee requests.
- Track service requests, escalate unresolved issues, and monitor closure timelines.
- Maintain service quality standards and employee satisfaction.
- Prepare MIS reports on helpdesk performance and service levels.
4. Branch Agreement Renewals
- Track lease and rental agreements for all branch locations.
- Maintain a renewal calendar and ensure timely action on upcoming expiries.
- Coordinate with landlords, legal teams, and internal stakeholders for agreement renewals.
- Maintain all related documentation and compliance records.
5. MIS & Reporting
- Prepare and maintain administrative dashboards and reports.
- Analyze data related to assets, facilities, and helpdesk operations.
- Present periodic reports to management, highlighting key metrics and action items.
6. Access Control Management
- Coordinate with the BMS team for granting or removing physical access permissions.
- Conduct daily, weekly, and monthly reviews to ensure access is provided only to authorized employees.
- Share periodic reports with the Audit team and address any observations or queries.
7. Seating Management
- Allocate workstations to current joiners.
- Track vacant seats across all branches.
- Ensure seatin