We are looking for a detail-oriented Administrative Assistant to manage documentation, courier handling, and online data management. The ideal candidate will be responsible for maintaining accurate records, coordinating document dispatch and receipt, and ensuring smooth administrative operations.
Key Responsibilities:
- Documentation Management:
- Prepare, organize, and maintain company documents and records.
- Ensure proper filing and storage of physical and digital documents.
- Retrieve documents as required and update records regularly.
- Courier & Dispatch Handling:
- Manage the sending and receiving of official documents via courier services.
- Track shipments and ensure timely delivery of documents.
- Maintain logs for dispatched and received documents.
- Online Data Management:
- Enter, update, and maintain accurate online records and databases.
- Organize and store digital documents securely.
- Generate reports and retrieve data as needed.
- Coordination & Communication:
- Liaise with courier services and vendors for efficient document handling.
- Communicate with internal teams regarding document dispatch and retrieval.
- Assist in coordinating administrative tasks and office operations.
- General Administrative Support:
- Assist with office management tasks, including inventory checks for office supplies.
- Handle emails and correspondence related to document handling.
- Ensure compliance with company policies regarding document security and confidentiality.
Requirements:
- Bachelor’s degree in any field (preferred but not mandatory).
- 1-3 years of experience in administrative or documentation roles.
- Strong organizational skills and attention to detail.
- Proficiency in MS Office (Word, Excel, Outlook) and online data management tools.
- Positive communication skills and ability to coordinate with multiple teams.
- Ability to handle multiple tasks and prioritize work effectively.