JOB DESCRIPTION ADMIN (ACADEMIC & SYSTEM OPERATIONS)
Department: Administration / Academic Operations
Job Type: Full time
Role Overview:
The Admin Academic & System Operations will be responsible for daily administrative and system-related activities at Keystone. The role includes operating the ERP Software, CRM, JODO, biometric devices, WhatsApp communication, printers/scanners, Google Sheets/Excel, and other digital tools used for academic and branch operations.
Key Responsibilities:
1. ERP Software & Academic System Operations
• Operate the ERP Software for daily academic activities.
• Create examinations by selecting the correct class, board, course, subject, chapter, exam settings, AI options, and other required details.
• Create homework/assignments and fill the required academic details.
• Update syllabus and chapter information using system options and dropdowns.
• Verify all details before creating or publishing exams, homework, or syllabus information.
2. Examination & Answer Sheet Handling
• Manage student answer sheets after examinations through the ERP Software.
• Select the correct examination, student, and answer-sheet set before uploading.
• Scan answer sheets using mobile/approved scanning methods.
• Upload each student's answer sheet to the correct examination and student record in the ERP Software.
• Check uploaded answer sheets and identify missing or incorrect uploads.
3. Examination Supervisor Role
• Perform Exam Supervisor duties during examination sessions.
• Ensure students are seated in the correct examination room/batch as per the assigned schedule.
• Distribute and collect examination papers and answer sheets as per the defined process.
• Monitor the examination and ensure proper discipline and adherence to examination instructions.
• Handle basic examination-related queries and coordinate with the concerned team when required.
• Ensure collected answer sheets are properly arranged and handed over for further scanning/uploading.
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