We are looking for a diligent individual who can support our CEO with diary management, meeting preparation, relationship management, event attendance and travel administration and ad-hoc research. In addition, the post holder will support the planning and organising of our presence at external events.
Job Purpose
To provide full executive support to the CEO in diary management, administration, travel arrangements and meeting preparation and working on specific projects and research as required.
To support and develop key internal and external stakeholder relationships. Work closely with the Leadership team and senior management as well as liaising with trustees.
To provide full support to the Leadership team, and to liaise with relevant teams, to ensure our presence at external events runs smoothly and includes the relevant internal stakeholders.
Main Responsibilities
Support the CEO
Manage and maintain the CEO’s diary and ensure that the CEO is fully prepared for all meetings and engagements with relevant briefing notes.
Manage CEO’s travel,
balancing cost and time efficiency as well as processing expenses.
Conduct regular diary meetings with the CEO to discuss upcoming engagements and invitations and all other requests for the CEO’s time. Responding to invites and making necessary arrangements.
Work on delegated projects and research as directed to support the CEO in their meeting preparation.
Schedule meetings between the CEO and their direct reports and the committees and groups of which they are a member.
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Liaise with external event organisers and hold the administrative and organisational responsibilities related to our external event calendar.
Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
Manage the process from “start to finish” of obtaining briefings and papers (as required) from the Leadership Team on behalf of the CEO, to ensure that t
📌 Personal Secretary to Managing Director (Chandigarh)
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