Job Summary:
The Personal Secretary to the Managing Director (MD) provides high-level administrative and executive support, ensuring the effective operation of the MD's office. This role requires exceptional organizational, communication, and interpersonal skills, along with the ability to handle highly confidential information with the utmost discretion.
Key Responsibilities
Administrative Support
Manage and maintain the MD's calendar, appointments, meetings, and travel arrangements.
Schedule internal and external meetings, business reviews, board meetings, and executive engagements.
Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.
Communication & Coordination
Handle incoming emails, calls, and correspondence on behalf of the MD.
Act as the primary point of contact between the MD and internal departments, clients, vendors, business partners, and external stakeholders.
Draft business letters, reports, presentations, memos, and other executive correspondence.
Document Management
Maintain, organize, and safeguard confidential files,



business documents, agreements, and reports.
Assist in preparing presentations, business reports and executive documentation required by the MD.
Executive & Project Support
Coordinate strategic projects, business initiatives, and executive meetings as directed by the MD.
Track action items, monitor deadlines, and follow up with departments to ensure timely completion of assigned tasks.
Prepare reports and status updates for ongoing projects.
Travel & Logistics
Organize domestic and international travel, accommodation, transportation, visas (if applicable), and detailed travel itineraries.
Process travel reimbursements and maintain records of travel-related expenses.
Other Duties
Provide day-to-day executive and administrative support to the MD, including personal scheduling when required.
Qualifications & Skills
Bachelor's degree in Business Administration, Management, Commerce, or a relat

📌 Personal Secretary Chennai (India)
🏢 Vummidi Bangaru Jewellers (VBJ)
📍 India