Executive Assistant to CEO

Experience: 3–5 Years
Location: [Kanjurmarg, Mumbai]

Job Summary

We are looking for an organized and proactive Executive Assistant with 3–5 years of experience in managing executive schedules, travel arrangements, meetings, and basic accounts-related activities.

The ideal candidate should have strong coordination skills, valuable communication abilities, and hands-on experience supporting senior management.

Key Responsibilities
Manage and maintain the executive’s daily timetable and calendar.
Schedule and coordinate meetings, appointments, and conference calls.
Handle travel bookings, including flights, hotels, transportation, and travel itineraries.
Prepare and maintain daily and weekly schedules.
Coordinate with internal teams, clients, vendors, and other stakeholders.
Handle basic accounting work, including bills, invoices, expense tracking, reimbursements, and payment records.
Maintain important documents, reports, records, and confidential information.
Arrange meeting rooms and ensure all necessary documents/materials are available before meetings.




Follow up with concerned teams on action points and pending tasks.
Assist with general administrative and office coordination activities.

Required Skills
3–5 years of experience as an Executive Assistant / Personal Assistant / Executive Secretary or similar role.
Hands-on experience in calendar and timetable management.
Experience in travel and hotel bookings.
Strong meeting scheduling and coordination skills.
Basic knowledge of accounts, invoices, expenses, and reimbursements.
Good knowledge of MS Office, Excel, Word, Outlook, and Google Workspace.
Valuable written and verbal communication skills.
Strong organizational and multitasking abilities.
Ability to maintain confidentiality and handle sensitive information professionally.
Valuable follow-up and coordination skills.

Qualification

Graduate in any discipline. Candidates with relevant Executive Assistant experience will be preferred.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant To Managing Director Kanjurmarg East
🏢 Thema Corporate Services
📍 Kanjurmarg East