To support and manage day-to-day Administration Operations, ensuring smooth functioning of facility services, timely maintenance coordination, accurate data management, and upkeep of administrative records.
Key Responsibilities
BMS & Facility Operations
Coordinate and monitor day-to-day facility and BMS-related activities.
Coordinate preventive and breakdown maintenance for:
Air Conditioning (AC) and AHU systems
Fire Alarm (FA) and Public Address (PA) systems
Pest Control
UPS and power backup systems
Electrical systems and equipment
Fire Safety and Access Control systems
IPPBX and fixed-line services
HID/access card systems
Support asset management and maintain updated asset records.
Coordinate with vendors/service providers for maintenance and service activities.
Follow up on service requests, preventive maintenance schedules, and closure of maintenance issues.
Ensure proper documentation and timely updating of facility-related records.
Data & Documentation Management
Maintain administration-related folders, trackers, reports, and MIS.
Update and maintain data in the designated shared folders.
Ensure housekeeping (HK) and other administration-related documents are complete and up to date.
Maintain accurate records of maintenance activities, assets, service schedules, and vendor-related documents.
Prepare periodic reports and MIS as required by the management.
Experience
1–2 years of relevant experience in Administration, Facility Management, BMS Operations, or a similar role.
Qualifications
Graduate or equivalent qualification from a recognized institution.
Candidates with relevant experience in Administration/Facility Operations will be preferred.
Key Skills
Basic knowledge of BMS and Facility Management operations
Positive data management and documentation skills
Proficiency in MS Excel, MS Office, and shared folder/document management
Positive coordination and follow-up skills
Vendor and service provider coordination
Positive communication and interpersonal skills
Attention to detail and ability to maintain accurate records
Ability to work independently and as part of a team
Work Location
Coimbatore
Other Requirements
Candidate should be adaptable to work in a weekend roster, based on operational requirements.
Willingness to coordinate with internal teams and external vendors for smooth administration and facility operations.