Vendor Management:
Communication with vendors related to their service issues.
Talking to vendors for arranging Invoices related to various services
Arranging Quotations for admin related requirements
Checking and processing of Invoices by making necessary entries.
Preparing rate contract letters
Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.
Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.
General Admin.
Booking of hotel accommodation for guests
Arranging transportation for guests.
Communication with guests & sr. management.
Processing of all he admin invoice in Tool
Workstation Allocation for recent hires
Assigning Cupboard and Drawers
Preparing necessary documents for Mobile/Data card Connection based on approvals
Managing and updating Workstation database
Handling employees requests related to vehicles for inter office movement
Handling shuttle between Silk board Metro & Office.
Preparing Monthly statement related to Airtel & Vodafone Mobile phone.
Parking space management.
Managing day to day activities.
Handling corporate tie-ups with all-star category hotels.
Company vehicle management.
Coordination with local Police/Authorities for routine checkup in the facility area.
Front office & Guests Management:
Visitors Management.
Handling Insurance for employees as well as vehicles.