Detailed Job Description – Executive Assistant (EA)Job Title:Executive Assistant – Senior LevelExperience:10+ YearsLocation:HyderabadEmployment Type:Full-TimeJob SummaryWe are looking for a highly experienced, professional, and proactiveExecutive Assistant (EA)with10+ years of experiencesupporting senior executives, leadership teams, and high-level management.The ideal candidate will be responsible for providinghigh-level executive support, managing complex calendars and schedules, coordinating meetings and business activities, handling confidential information, preparing executive communications, and ensuring smooth day-to-day operations for senior leadership.The candidate should possessexcellent communication, organizational, interpersonal, and stakeholder-management skills, with the ability to interact confidently with senior executives, business leaders, clients, and internal teams.Key Responsibilities1. Executive SupportProvide comprehensive administrative and executive support tosenior executives, leadership teams, and high-level managers .Act as a trusted point of contact between executives and internal/external stakeholders.Manage day-to-day priorities and administrative activities on behalf of senior leadership.Anticipate executive needs and proactively manage upcoming requirements.Handle sensitive and confidential information with a high degree of professionalism and discretion.Ensure executives are well-prepared for meetings, presentations, business reviews, and important engagements.2. Calendar & Schedule ManagementManage complex executive calendars, appointments, meetings, and commitments.Coordinate multiple schedules across different teams, locations, and time zones.Prioritize meetings based on business importance and executive priorities.Resolve scheduling conflicts and make appropriate adjustments proactively.Ensure executives have all required information, documents, and agendas before meetings.Coordinate recurring leadership meetings, reviews, and business discussions.3. Meeting & Event CoordinationSchedule and coordinate high-level internal and external meetings.Prepare meeting agendas, presentations, briefing documents, and supporting materials.Coordinate meeting rooms, conference calls, video conferences, and other logistics.Record and distribute meeting notes, action items, and follow-ups when required.Track action items and ensure timely follow-up with relevant stakeholders.Support leadership meetings, town halls, business reviews, workshops, and corporate events.4. Communication & CorrespondenceManage executive-level emails, correspondence, and communications.Draft, review, and format professional emails, letters, presentations, reports, and other business documents.Communicate effectively with senior management, clients, vendors,



and other stakeholders.Maintain a professional and appropriate tone in all executive communications.Ensure significant messages and requests are communicated to the appropriate stakeholders in a timely manner.5. Travel & Logistics ManagementCoordinate domestic and international travel arrangements for senior executives.Manage flight bookings, hotels, transportation, meeting schedules, and travel itineraries.Prepare detailed travel plans and executive itineraries.Coordinate travel changes, cancellations, and last-minute requirements.Assist with travel-related documentation and expense management.Ensure executives have all required information and arrangements for business travel.6. Leadership & Stakeholder CoordinationWork closely withVPs, Directors, Senior Managers, Business Heads, and other senior leadership .Coordinate with multiple departments to facilitate executive priorities.Build and maintain strong professional relationships across the organization.Follow up with stakeholders on important deliverables and deadlines.Handle interactions with senior stakeholders confidently and professionally.Serve as a communication bridge between executives and their teams.7. Documentation & ReportingPrepare executive reports, presentations, dashboards, meeting materials, and briefing documents.Maintain confidential records and important business documentation.Organize and maintain digital and physical files in a structured manner.Track business priorities, action items, deadlines, and follow-ups.Assist leadership with preparation for management reviews and business presentations.Ensure documents and reports are accurate, professional, and delivered on time.8. Confidentiality & ProfessionalismMaintain strict confidentiality regarding executive, employee, financial, business, and organizational information.Exercise sound judgment when handling sensitive situations.Understand the importance of discretion when dealing with senior management.Ensure confidential documents and communications are appropriately handled and protected.Represent the executive and organization with professionalism at all times.9. Administrative & Operational SupportCoordinate day-to-day administrative requirements for senior leadership.Support expense management, invoices, approvals, and administrative documentation.Coordinate with HR, Finance, IT, Facilities, Procurement,



and other departments as required.Assist with special projects and leadership initiatives.Take ownership of ad-hoc executive requests and time-sensitive assignments.Ensure administrative processes are completed accurately and within deadlines.Required Skills & Qualifications10+ years of proven experience as an Executive Assistant, Senior Executive Assistant, Executive Coordinator, or similar senior-level support role.Strong experience supportingsenior executives, Directors, VPs, Business Heads, or C-level leadership .Proven ability to work withhigh-level managers and senior stakeholders .Excellent verbal and written communication skills.Strong professional etiquette and executive presence.Exceptional organizational and time-management skills.Ability to manage multiple priorities in a fast-paced environment.Strong calendar and schedule management experience.Experience coordinating complex meetings and executive-level events.Strong proficiency inMS Office, particularly:Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsExcellent documentation and presentation skills.Strong attention to detail and accuracy.Ability to handle confidential and sensitive information.Strong follow-up and coordination skills.Ability to work independently with minimal supervision.Preferred QualificationsExperience working in alarge corporate, technology, financial services, consulting, or multinational organization .Experience supporting multiple senior executives.Experience coordinating with global teams and international stakeholders.Experience working across different time zones.Experience managing executive travel and international itineraries.Familiarity with collaboration and productivity tools such as Teams, Zoom, SharePoint, and similar platforms.Experience supporting leadership meetings, board-level meetings, or business reviews is an advantage.Key CompetenciesExecutive Presence:Ability to interact confidently and professionally with senior leadership.Communication:Excellent written and verbal communication with strong business etiquette.Organization:Ability to manage complex calendars, schedules, meetings, travel, and competing priorities.Discretion:High level of confidentiality and sound judgment when handling sensitive information.Proactiveness:Ability to anticipate requirements and take action without constant direction.Stakeholder Management:Ability to work effectively with senior executives, employees, clients, and external partners.Time Management:Ability to prioritize urgent and high-impact activities while meeting deadlines.Problem Solving:Ability to handle last-minute changes, scheduling conflicts, and unexpected executive requirements.Attention to Detail:High accuracy in documents, calendars, travel arrangements, communications, and executive deliverables.

📌 Executive Assistant (Ea) (Telangana)
🏢 IntraEdge
📍 Telangana