Executive Assistant, Operations & Personal OfficeCompany: Apex Brand StudioLocation: Lower Parel, MumbaiWork Type: Full-time, in-office positionWorking Days: Monday to SaturdayWorking Hours: 9:00 AM to 6:00 PMSalary: Up to ₹6,00,000 per annum depending on last drawn CTCReports To: Founder & CEORole OverviewThis is a trusted, hands-on role at the centre of the studio and the Founder's day-to-day.You will keep operations, accounts, and admin running smoothly, act as the bridge between the Founder and the team, and take genuine ownership of the Founder's work and personal schedule.The role suits someone organised, discreet, and proactive who enjoys keeping people, tasks, and time well managed.Key ResponsibilitiesExecutive Support – Founder's OfficeManage the Founder's calendar, appointments, and daily schedule, keeping work and personal commitments alignedMonitor and respond to emails on the Founder's behalf and flag what needs attentionAct as the single point of contact between the Founder and the team, so day-to-day follow-ups do not need the Founder's direct involvementCoordinate meetings, reminders, and follow-ups from start to finishOperations & Team CoordinationKeep daily studio operations running smoothlyFollow up with the Social Media, Editing, and Design teams on their daily task sheets and client statusTrack basic attendance and ensure routine team updates are in placeAccounts & Vendor ManagementPrepare monthly client invoices, share them with clients,



and follow up on paymentsShare invoices with the CA team and coordinate tax filing and related complianceMake vendor payments as required through the banking appUpdate invoices on client and vendor portals where requiredMaintain records of company expenses and any incoming rentHR & AdminSupport hiring coordination and onboarding as neededManage payroll and employee codes on the company's payroll platformMaintain basic HR and admin records for the teamPersonal & Lifestyle Support This role explicitly includes hands-on support for the Founder's personal and day-to-day matters.Take ownership of the Founder's day-to-day personal tasks and responsibilitiesCoordinate with house staff for anything required at homeCoordinate daily with drivers for timings and travelPlan meals and coordinate with the Founder's trainer to fix schedulesManage personal appointments in detail alongside work appointmentsPlan and manage domestic and international travel, including visa applications and related logisticsThe Person We're Looking ForHighly organised, proactive, and detail-orientedDiscreet and trustworthy with confidential business and personal informationA clear communicator who is comfortable coordinating across teams and vendorsComfortable with invoices, payments, and basic accounts toolsAble to juggle work and personal priorities calmly and reliablyComfortable taking ownership rather than waiting for constant instructionsReliable with follow-ups and able to keep track of multiple moving tasksPlease NoteSalary: Up to ₹6,00,000 per annum depending on last drawn.This is afull-time, in-office positionThe role is based at ourLower Parel, Mumbai officeWorking days areMonday to SaturdayWorking hours are9:00 AM to 6:00 PMThis isnot a remote, hybrid, or part time positionThe position involves bothprofessional and personal assistance to the Founder, and applicants should be comfortable with the full scope of the roleThe role requires a high level ofconfidentiality, reliability, ownership, and availability during working hoursTo apply:Send your CV along with a brief introduction outlining your relevant experience and current location.

📌 Executive Assistant Office Manager (Maharashtra)
🏢 Apx Global Media
📍 Maharashtra