Job Type: Full time

Department: AdministrationDesignation: Administrative AssistantLocation: Navi MumbaiExperience: 2–5 YearsEmployment Type: Full-timeAbout the RoleWe are looking for a proactive and well-organized Administrative Executive to manage day-to-day administrative activities, travel arrangements, vendor coordination, purchase processes, calendar management, and stakeholder coordination.Key ResponsibilitiesTravel Management: Handle end-to-end domestic and international travel bookings, itineraries, accommodations, transportation, and related coordination.Purchase Orders & Procurement: Raise POs, coordinate approvals, obtain quotations, liaise with vendors, and ensure timely delivery of goods/services.Calendar & Schedule Management: Manage calendars, meetings, appointments, reminders, and related logistical arrangements for senior management and stakeholders.Vendor Coordination: Coordinate with vendors for quotations, service requirements, deliveries, invoices, payments, and ongoing administrative needs.Internal Stakeholder Coordination: Coordinate with HR, Finance, IT, Sales, Management,



and other teams to ensure timely completion of administrative requirements.International Partner Coordination: Manage end-to-end arrangements for international partners and visitors, including travel, accommodation, transportation, meetings, and office visits.General Administration: Handle day-to-day administrative activities, maintain records and trackers, support events and special projects, and ensure timely closure of pending tasks.Key Skills & CompetenciesCommunication & Coordination: Strong communication, interpersonal, follow-up, and stakeholder management skills.Organization & Time Management: Ability to prioritize and manage multiple tasks effectively within timelines.Attention to Detail: Strong focus on accuracy, documentation, and process adherence.Vendor Management: Good vendor coordination, negotiation, and relationship management skills.MS Office / Google Workspace: Proficiency in Excel, Outlook, Google Calendar, and related tools.Problem Solving: Ability to independently handle issues, make decisions, and find practical solutions.Professionalism: Professional, presentable, proactive, and capable of handling confidential information

📌 Administrative Assistant (Sangli)
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📍 Sangli