Job Description – HR & Office Administrator

Position: HR & Office Administrator / Admin Executive
Location: Bangalore, Karnataka
Experience: 2–4 years
Employment Type: Full-time
Department: HR & Administration

Job Summary

We are looking for a HR & Office Administrator who can handle a combination of HR administration, front-office/reception responsibilities, and general office administration. The ideal candidate should have valuable communication skills, be well-organized, and be comfortable coordinating with employees, visitors, vendors, and management.

Key Responsibilities

HR Administration

- Maintain employee records, personal files, and HR documentation.
- Support employee onboarding and joining formalities.
- Coordinate attendance, leave, and employee-related administrative activities.
- Assist with employee documentation such as ID cards, insurance/ESI, letters, and other HR records.
- Support recruitment coordination, interview scheduling, and candidate communication when required.
- Maintain HR trackers and prepare basic reports.
- Coordinate with employees for required documents and HR processes.

Front Office / Reception

- Manage the reception area and welcome visitors, candidates, and clients professionally.
- Handle incoming calls, emails, courier, and general enquiries.
- Coordinate visitor entries and meeting-room arrangements.
- Maintain visitor and courier records.
- Ensure a professional and welcoming front-office environment.

Office Administration

- Manage day-to-day office administrative activities.
- Coordinate with housekeeping, security, maintenance,



and other facility vendors.
- Maintain office supplies, stationery, pantry requirements, and other consumables.
- Coordinate travel, accommodation, meeting arrangements, and other administrative requirements.
- Track AMC, service, maintenance, and vendor-related activities.
- Support office events, employee engagement activities, and internal meetings.
- Ensure the office is maintained in a clean, organized, and professional manner.

Required Skills

- 2–4 years of experience in HR Administration, Office Administration, Front Office, Reception, or a similar role.
- Good verbal and written communication skills.
- Good interpersonal and coordination skills.
- Proficiency in MS Excel, Word, Outlook, and other MS Office tools.
- Ability to maintain records and documentation accurately.
- Good organizational and multitasking skills.
- Professional and pleasant personality.
- Ability to handle confidential employee information.
- Should be proactive and capable of working independently.

Qualification

- Bachelor's degree in HR, Business Administration, Commerce, or a related discipline.
- Candidates with relevant experience in HR Admin + Office Admin + Front Office will be preferred.

Preferred Candidate Profile

The ideal candidate should be someone who can act as a single point of coordination for HR administration and office administration, while also managing reception/front-office responsibilities.

Experience: 2–4 years
Location: Bangalore
Joining: Immediate / Short Notice preferred

Pay: ₹15,000.00 - ₹30,000.00 per month

Work Location: In person

📌 HR/Office Administrator (India)
🏢 Marutee Design & Engg
📍 India