Job Description – ISO 9001 & Admin Coordinator

Job Type: Full-Time | Work from Office
Working Hours: 9:00 AM – 5:00 PM
Working Days: Monday to Saturday

Job Summary
We are looking for a confident and organized Admin Coordinator who will be responsible for coordinating and maintaining our ISO 9001 Quality Management System (QMS).

Key Responsibilities

- Coordinate ISO 9001-related activities across all departments.
- Work closely with department heads and employees to collect and maintain required documents and records.
- Ensure company procedures, formats, checklists, and records are properly maintained.
- Follow up with different departments for pending ISO documentation and requirements.
- Maintain proper filing and control of documents and records.
- Assist in preparing departments for internal and external ISO audits.
- Coordinate with external ISO consultants/auditors when required.
- Track audit observations, non-conformities, and corrective actions.
- Follow up with departments to ensure corrective actions are completed on time.
- Help implement and maintain ISO 9001 procedures throughout the organization.
- Prepare reports, trackers, meeting notes, and other required documentation.




- Ensure departments are following approved procedures and formats.
- Support management in continuous improvement and compliance activities.
- Handle general administrative coordination related to the QMS.

Required Skills

- Confident and professional personality.
- Good English communication and follow-up skills.
- Able to coordinate effectively with multiple departments.
- Positive organizational and documentation skills.
- Able to work independently and take ownership of ISO documentation and administrative responsibilities.
- Bachelor’s degree or Diploma in Engineering, Quality Management, Business Administration, or any other relevant technical/management field.

Preferred Experience

- 0–2 years of experience in Administration, Quality, Documentation, QMS, or coordination roles.
- Freshers can also apply if they have a relevant degree/diploma, good communication skills, and a willingness to learn.
- Experience working with multiple departments and handling documentation/follow-ups will be an advantage.
- Candidates with good technical knowledge and strong learning ability are encouraged to apply.

Work Location: In person

📌 Lead Auditor - ISO 9001 (India)
🏢 Kodex Global Construction Chemicals
📍 India