Job Description – Accounts Executive / Accountant

Position: Accounts Executive / Accountant
Department: Accounts & Finance
Reporting To: Management / Director

Job Purpose

To manage the company's day-to-day accounting and finance activities, including bookkeeping, ledgers, billing, payments, payroll, attendance, bank transactions, reconciliations, statutory records and financial documentation.

Key Responsibilities1. Day-to-Day Accounting

- Maintain daily Day Book and accounting entries.
- Record all receipts, payments, purchases, sales and expenses.
- Maintain proper cash and bank books.
- Ensure all transactions are entered accurately and on time.
- Maintain supporting documents for all accounting transactions.

2. Ledger Management

- Maintain and update customer, supplier and expense ledgers.
- Post journal, debit note and credit note entries.
- Regularly review outstanding balances.
- Follow up internally for missing bills, invoices or supporting documents.
- Reconcile ledger balances with statements and supporting records.

3. Purchase & Sales Accounting

- Record purchase invoices and sales invoices.
- Verify invoices, GST details, quantities and amounts before accounting.
- Maintain purchase and sales registers.
- Track customer receivables and supplier payables.
- Assist in preparing customer statements and outstanding reports.

4. Banking & Payments

- Record all bank transactions.
- Perform regular bank reconciliation.
- Prepare payment entries and payment schedules.
- Process supplier and other business payments as instructed by management.
- Maintain records of online transfers, cheques and other payment transactions.
- Track incoming customer payments and update receivables.

5. Payroll & Employee Records

- Maintain employee attendance records.
- Calculate working days, leave, overtime and deductions.
- Prepare monthly payroll and salary sheets.
- Maintain employee salary records.
- Coordinate with management regarding salary revisions,



advances and deductions.
- Ensure salaries are processed accurately and on time.

6. Statutory & Tax Compliance

- Maintain records required for GST, TDS and other statutory compliances.
- Coordinate with the company's CA / tax consultant for GST, TDS, returns and other filings.
- Provide required accounting data and supporting documents to consultants.
- Maintain proper records of tax payments, returns and challans.
- Ensure accounting records are ready for audits and assessments.

7. Receivables & Payables

- Maintain customer outstanding and supplier outstanding reports.
- Track due dates for customer collections and supplier payments.
- Coordinate with the sales / project team regarding pending customer payments.
- Provide management with regular outstanding reports.
- Identify overdue payments and highlight them to management.

8. Cash & Expense Management

- Maintain petty cash records.
- Record daily cash expenses and reimbursements.
- Verify bills and supporting documents before recording expenses.
- Maintain expense-wise records for management review.

9. Tally / Accounting Software

- Maintain complete accounting records in Tally or other accounting software.
- Create and maintain ledgers, groups, vouchers and accounting masters.
- Ensure accounting entries are correctly classified.
- Generate accounting reports required by management.
- Maintain proper backups and accounting records.

10. MIS & Management Reporting

Prepare regular reports such as:

- Daily cash and bank position
- Customer outstanding
- Supplier outstanding
- Receivables ageing




- Payables ageing
- Monthly sales and purchase summary
- Expense summary
- Salary / payroll summary
- Bank reconciliation
- GST / TDS information
- Other financial reports required by management

11. Documentation & Filing

- Maintain systematic records of invoices, bills, payment vouchers, receipts and bank documents.
- Maintain physical and digital accounting files.
- Ensure documents can be easily retrieved when required.
- Maintain confidentiality of financial and employee information.

Required Skills

- Good understanding of basic accounting principles.
- Practical knowledge of ledgers, journal entries, debit/credit, Day Book, cash book and bank book.
- Experience with Tally Prime / accounting software.
- Good knowledge of Excel.
- Understanding of GST and TDS.
- Basic understanding of payroll and attendance.
- Good numerical and analytical skills.
- Strong attention to detail.
- Ability to independently manage routine accounting activities.
- Good coordination and follow-up skills.

Preferred Experience

2–5 years of relevant experience in accounts / finance, preferably in a manufacturing, fabrication, contracting or SME environment.

Key Expectation

The person should be capable of independently handling the company's day-to-day accounting operations from transaction entry to ledger maintenance, banking, payments, payroll, reconciliations, outstanding tracking and preparation of records for statutory compliance and management review.

Important: This is not a Tally Operator role. The candidate should understand the actual accounting behind the entries and be capable of maintaining the company's complete day-to-day accounts function.

Pay: ₹12,000.00 - ₹15,000.00 per month

Advantages:

- Paid time off

Experience:

- Tally: 2 years (Required)

Location:

- Greater Noida, Uttar Pradesh (Greater Noida) (Required)

Work Location: In person

📌 Accountant (India)
🏢 Shobhi Technologies Private
📍 India