Company: Serene International

Tradelink A- Block, Unit No. 2, 8th Floor, E – Wing,

Kamla Mill Compound, Delisle Road,

Lower Parel West, Mumbai – 400 013.

About Us: Serene International is a leading independent manufacturing company specializing in comprehensive solutions and project management consultancy for the sugar industry, boiler plants, co-generation power plants, and biofuel plants. We deliver end-to-end turnkey solutions while ensuring the highest quality standards.

Job Description – HR Manager (HR & Administration)

Designation: HR Manager – HR & Administration

Department: Human Resources & Administration

Location: Mumbai, Lower Parel

Reporting To: Management / Director

Experience: 5–8 years

Employment Type: Full time

Job Summary

We are looking for a proactive and responsible HR Manager – HR & Administration who will independently manage the organisation’s HR operations and administrative functions.

The role will have significant responsibility for Administration, Facilities, Employee Support, Travel & Logistics, Vendor Management and Office Operations, along with core HR responsibilities such as recruitment, payroll coordination, employee relations, leave management, policies and compliance.

The ideal candidate should be hands-on, organised, solution-oriented and capable of independently managing multiple responsibilities in a dynamic work environment.

Key Responsibilities

1. Administration & Office Management – Primary Responsibility

* Independently manage day-to-day office administration and general administrative operations.

* Ensure smooth functioning of the office, workplace facilities and employee support services.

* Coordinate and manage housekeeping, security, pest control, pantry, office maintenance and other facility-related requirements.

* Coordinate with vendors and service providers for office maintenance, repairs and AMC-related requirements.

* Handle office infrastructure and coordinate for IT, AC, printer, electrical, plumbing and other maintenance requirements.

* Monitor office supplies, stationery, pantry requirements and other administrative inventories.

* Ensure the reception and common areas are maintained in a clean, professional and organised manner.

* Coordinate with building management, maintenance teams and external agencies whenever required.

* Identify administrative issues proactively and ensure timely resolution.

* Maintain records of administrative expenses, vendors, contracts and service agreements.

* Support management with administrative requirements and special projects.

2. Travel & Employee Logistics





* Manage end-to-end domestic and international travel arrangements for employees and management.

* Coordinate flight bookings, hotel bookings, transportation and other travel requirements.

* Coordinate visa applications, invitation letters, travel documentation and travel insurance.

* Support employees travelling to project sites and overseas locations.

* Coordinate travel-related requirements for senior management/directors.

* Maintain proper records of travel bookings, expenses and related documentation.

* Coordinate with travel agencies and other external service providers.

3. HR Operations

* Manage day-to-day HR operations and employee lifecycle activities.

* Handle joining formalities, onboarding, documentation and exit formalities.

* Maintain employee records and HR documentation.

* Manage attendance, leave and employee records.

* Coordinate monthly payroll processing and ensure accurate payroll inputs.

* Handle employee queries and grievances effectively.

* Prepare HR letters such as appointment letters, confirmation letters, increment letters, experience letters and relieving letters.

* Support performance appraisal and employee evaluation processes.

4. Recruitment & Talent Acquisition

* Manage the complete recruitment cycle from manpower requirement to onboarding.

* Coordinate with department heads to understand manpower requirements.

* Source candidates through job portals, referrals, social media and other recruitment channels.

* Screen CVs and conduct initial HR interviews.

* Coordinate technical/departmental interviews.

* Manage offer discussions, salary negotiations and joining formalities.

* Maintain recruitment trackers and hiring records.

* Ensure timely closure of open positions.

5. Policies, Compliance & Employee Relations

* Draft, implement and maintain HR policies and procedures.

* Ensure employees are aware of company policies and processes.

* Handle employee grievances and disciplinary matters professionally.

* Coordinate statutory and HR compliance requirements.

* Support implementation of policies such as POSH, leave, travel, reimbursement and employee conduct policies.

* Maintain appropriate HR documentation and records.





* Coordinate with external consultants/agencies wherever required for compliance matters.

6. Learning & Development

* Identify training requirements in coordination with department heads.

* Prepare training material/PPTs based on departmental SOPs and processes.

* Coordinate training sessions for employees.

* Maintain training records and attendance.

* Support employee development and awareness initiatives.

7. Employee Engagement & Workplace Support

* Act as a point of contact for employee HR and administrative concerns.

* Support employee engagement initiatives and workplace activities.

* Ensure employees receive timely support for HR, travel and administrative requirements.

* Maintain a professional, disciplined and positive work environment.

8. Reporting & HR Documentation

* Prepare HR and administrative reports for management.

* Maintain employee, attendance, leave, recruitment and training records.

* Maintain vendor and administrative documentation.

* Prepare MIS reports and trackers using MS Excel.

* Analyse HR data wherever required for management decision-making.

Required Skills & Competencies

* Strong knowledge of HR Operations & Administration.

* Excellent organisational and coordination skills.

* Strong vendor and facility management skills.

* Valuable knowledge of recruitment and employee lifecycle management.

* Ability to independently manage multiple responsibilities.

* Good communication and interpersonal skills.

* Strong problem-solving and follow-up skills.

* Good working knowledge of MS Excel, Word and PowerPoint.

* Ability to handle confidential employee and company information.

* Proactive and hands-on approach.

* Ability to coordinate effectively with employees, management, vendors and external agencies.

Educational Qualification

Bachelor’s degree in any discipline.

A qualification in HR / Personnel Management / Business Administration will be an added advantage.

Preferred Experience

Candidates with experience in HR & Administration, office/facility management, travel coordination, vendor management and employee operations will be preferred.

Key Focus Areas

HR Operations | Administration | Facilities Management | Travel & Logistics | Vendor Management | Recruitment | Payroll Coordination | Employee Relations | HR Compliance | Policies | Training & Development

Act as a support to the Director/MD in administration and people management.

Interested Candidate can email their CV on [email protected]

Pay: ₹50,000.00 - ₹60,000.00 per month

Work Location: In person

📌 HR & Admin Manager (India)
🏢 Serene International
📍 India