Job Title – Office Administration Executive
Location: Jaipur
Work Mode: Work from Office
Shift: General Shift
Reporting To: Operations Head

Role Purpose Responsible for the smooth day-to-day functioning of the office, including workplace discipline, facilities, vendors, supplies and employee administration. The role will support a multi-geography IT environment and ensure the office remains well-managed, compliant and employee-friendly.

Key Responsibilities

- Oversee day-to-day office operations, housekeeping, security, maintenance, meeting rooms, pantry and overall workplace upkeep.
- Monitor office attendance, employee presence, timings and adherence to applicable workplace policies; highlight exceptions to the Operations Head.
- Coordinate with housekeeping, security, maintenance, internet and other vendors; track service quality, issues and invoices.
- Manage stationery, pantry and other consumables; maintain inventory and ensure timely replenishment.
- Assist HR/Operations with attendance reconciliation, exceptions and monthly payroll inputs.
- Support employee onboarding/offboarding, meetings, events, travel/logistics and other office requirements.




- Ensure employees follow office practices and administrative policies; identify deviations and escalate appropriately.
- Maintain office records, documentation and basic administrative processes.

Key Skills & Competencies

- 2–5 years' experience in office administration, facilities or workplace management, preferably in an IT/ITES or corporate environment.
- Graduate in any discipline from a recognized university/institution.
- Proficiency in MS Office and Excel.
- Robust communication, coordination, organizational and problem-solving skills.
- Ability to maintain discipline while remaining approachable and professional.
- Exceptional integrity, honesty and ownership are the highest-priority values for this role.
- Ability to work independently and follow through on tasks without constant supervision.

Contact Details Pune:(phone hidden)
Email Id Pune: [email protected]
Contact Details Jaipur: (phone hidden)
Email Id Jaipur: [email protected]

Work Location: In person

📌 Office Administrative Executive (Jaipur)
🏢 Cognitive Stars India
📍 Jaipur