Job Description – Tender Executive

Company: POCT Services

Position: Tender Executive

Employment Type: Full-Time

Location: Transport Nagar, Lucknow

About the Role

POCT Group is looking for a detail-oriented and organized Tender Executive to manage and support the end-to-end tender identification, documentation, submission, and tracking process.

The candidate will be responsible for monitoring various government and procurement portals, identifying relevant business opportunities, maintaining tender records, coordinating with internal departments, managing EMD-related information, and ensuring that tender submissions are completed accurately and within prescribed timelines.

Key Responsibilities

· Search, identify, and evaluate relevant tenders across various government and procurement portals.

· Monitor tender notifications, submission deadlines, corrigenda, amendments, and other updates.

· Maintain an updated database of all relevant tenders and their current status.

· Prepare and maintain EMD records, including deposit, refund, forfeiture, and pending status.

· Prepare tender documents as allocated by senior team members.

· Coordinate with Finance, Technical, Operations, Administration, and other departments to obtain required information and supporting documents.

· Review tender requirements and ensure that all mandatory documents and information are available before submission.

· Ensure accuracy, completeness, and compliance of tender documentation.

· Assist in the preparation and submission of technical and commercial tender documents.

· Maintain records of submitted tenders, acknowledgements, correspondence, EMD details, and related documents.

· Track tender status after submission and coordinate for necessary follow-ups.





· Prepare regular MIS and tender status reports for senior management.

· Ensure timely action on tender deadlines, corrigenda, clarifications, and other procurement-related updates.

· Maintain proper filing and documentation of tender-related records.

· Ensure confidentiality and accuracy of company and tender information.

· Perform other tender-related activities assigned by the reporting manager or senior management.

Required Qualifications

· Relevant experience in tender management, government procurement, bidding, or documentation will be preferred.

· Freshers with robust documentation and MS Office skills may also be considered, depending on the company's requirements.

Required Skills

· Strong knowledge of MS Office, particularly MS Excel and MS Word.

· Excellent documentation and record-management skills.

· Strong attention to detail and accuracy.

· Good written and verbal communication skills.

· Strong coordination and follow-up abilities.

· Ability to manage multiple tenders simultaneously.

· Good time-management skills and ability to work within strict deadlines.

· Ability to understand and follow tender requirements and compliance criteria.

· Strong organizational and analytical skills.

Preferred Experience

Candidates with experience in government tender processes, GeM, e-procurement portals, EMD management, technical/commercial bid preparation, or government procurement documentation will have an added advantage.

Key Competencies

· Tender & Bid Management

· Documentation & Record Keeping

· Attention to Detail

· MS Excel & MS Office

· Time Management

· Coordination & Follow-up

· Compliance Management

· Analytical Thinking

· Deadline Management

· Team Collaboration

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Tender Executive (India)
🏢 POCT Services
📍 India