Key Responsibilities

Facility Management

- Manage day-to-day facility operations and ensure smooth functioning of the office premises.
- Coordinate maintenance of office infrastructure, electrical systems, plumbing, air conditioning, furniture, fixtures, and other facilities.
- Conduct regular inspections of office premises and identify maintenance requirements.
- Coordinate preventive and corrective maintenance activities.
- Ensure proper functioning of office equipment and essential utilities.
- Maintain records of maintenance activities, complaints, repairs, and service schedules.
- Coordinate with internal teams for facility-related requirements.

Housekeeping Management

- Supervise housekeeping staff and ensure proper cleanliness and hygiene across the office premises.
- Monitor daily housekeeping activities and maintain cleaning schedules.
- Ensure adequate availability of cleaning materials, toiletries, drinking water, and other consumables.
- Conduct regular checks of washrooms, common areas, workstations, meeting rooms, pantry, and other facilities.
- Address housekeeping-related complaints promptly.
- Ensure proper waste disposal and overall workplace hygiene.

Security & Safety

- Coordinate with security personnel and monitor security arrangements.
- Ensure proper implementation of visitor management procedures.
- Maintain records of visitors, contractors, deliveries, and other external personnel.
- Monitor access control and coordinate with the concerned team for access requirements.
- Support implementation of fire safety, emergency response, and workplace safety procedures.
- Coordinate periodic fire drills and safety checks.




- Report and escalate any security or safety concerns immediately.

Vendor & Contractor Management

- Coordinate with facility management vendors, housekeeping agencies, security agencies, maintenance contractors, pest control agencies, and other service providers.
- Obtain quotations and coordinate vendor comparisons as required.
- Monitor vendor performance and ensure services are delivered as per agreed terms.
- Maintain vendor records, contracts, service agreements, and renewal dates.
- Coordinate timely resolution of vendor-related issues.
- Verify service completion before processing invoices for payment.

Office Administration

- Manage day-to-day administrative requirements of the office.
- Coordinate office supplies, stationery, pantry materials, drinking water, and other consumables.
- Maintain inventory records of administrative items and ensure timely replenishment.
- Coordinate meeting rooms, conference rooms, and other common facilities.
- Assist in office events, employee engagement activities, meetings, and official functions.
- Coordinate courier, dispatch, incoming and outgoing documents, and related activities.
- Maintain administrative records, registers, and documentation.

Asset & Inventory Management

- Maintain records of office assets, furniture, equipment, and other administrative items.




- Coordinate asset tagging, allocation, movement, and return.
- Conduct periodic physical verification of administrative assets.
- Maintain records of damaged, obsolete, or missing assets and report the same to management.
- Coordinate repair and replacement of office assets.

Employee Support

- Address employee requests related to housekeeping, seating, facilities, pantry, transportation, access, and other administrative matters.
- Coordinate workstation and seating arrangements for current joiners and existing employees.
- Support HR in onboarding arrangements, including workstation readiness, access cards, basic facilities, and welcome kits.
- Coordinate employee requirements related to office facilities and ensure timely resolution.

Bills, Expenses & Documentation

- Track facility-related expenses and maintain supporting documents.
- Verify invoices received from vendors and service providers.
- Coordinate with the Accounts team for timely processing of approved invoices.
- Maintain records of AMC, utility bills, facility expenses, and other administrative costs.
- Support preparation of monthly administrative and facility expense reports.

Compliance & Records

- Ensure compliance with company policies and facility-related statutory requirements.
- Maintain records related to fire safety, pest control, AMC, security, housekeeping, maintenance, and other facility services.
- Ensure timely renewal of licenses, contracts, AMCs, and service agreements.
- Maintain proper documentation for audits and management reviews.

Pay: From ₹25,000.00 per month

Work Location: In person

📌 Admin and Facility Coordinator (Pune)
🏢 Suratwwala Business Group
📍 Pune