Executive Assistant / Personal Assistant to CEO

Company: Shree Ascend Group

Parent Company of Saventin Ultrastructure Pvt. Ltd.

Location: Nagpur, Maharashtra

Employment Type: Full time

Experience: Minimum 5 years in a similar Executive Assistant / Personal Assistant role

Industry: Real Estate & Construction

About the Role

Shree Ascend Group is looking for a highly organized, professional, proactive, and trustworthy Executive Assistant / Personal Assistant to the CEO to provide comprehensive administrative, professional, and personal support to the CEO.

The ideal candidate should have minimum 5 years of experience in a similar role, preferably within the Real Estate, Construction, Infrastructure, Corporate, or Professional Services sector.

This is a demanding and dynamic role requiring excellent communication, coordination, confidentiality, time management, and follow-up skills.

Most importantly, the candidate must be open and willing to travel with the CEO as and when required.

Key Responsibilities

Executive & Administrative Support

- Provide complete day-to-day administrative and executive assistance to the CEO.

- Manage the CEO's calendar, appointments, meetings, reminders, and schedules.

- Coordinate internal and external meetings and ensure timely follow-ups.

- Prepare meeting agendas, notes, minutes, and action points.

- Maintain records, documents, correspondence, and confidential information.

- Track important tasks, commitments, deadlines, and follow-ups on behalf of the CEO.

- Coordinate with various departments, consultants, clients, vendors, and business associates.

Email & Communication Management

- Draft professional emails, letters, notices, replies, and business correspondence on behalf of the CEO.

- Manage and organize incoming and outgoing communication.

- Prepare professional responses based on the CEO's instructions.

- Ensure timely follow-up on important emails and correspondence.

- Maintain professional communication with clients, consultants, senior executives, and business partners.

Travel Management

- Must be open to frequent travel with the CEO, whenever required.

- Plan and coordinate domestic and international travel.

- Manage flight/train bookings, hotel reservations, transportation, itineraries, and travel schedules.





- Coordinate travel-related meetings and appointments.

- Ensure all travel arrangements are organized and executed smoothly.

- Be available to provide assistance during business travel when required.

Client & Business Relationship Support

- Coordinate client meetings, appointments, and visits.

- Welcome and professionally greet clients, business associates, consultants, and guests.

- Maintain a high standard of professional etiquette and corporate communication.

- Assist the CEO in maintaining strong relationships with important clients and business associates.

- Coordinate special meetings, events, conferences, and business engagements.

Documentation & Reporting

- Prepare presentations, reports, summaries, letters, notes, and other business documents.

- Take accurate notes during meetings and prepare action-point summaries.

- Maintain confidential files and important company/CEO records.

- Conduct basic research and compile information as instructed by the CEO.

- Monitor pending tasks and provide regular status updates.

Coordination & Follow-Up

- Follow up with internal teams and external stakeholders on behalf of the CEO.

- Ensure commitments and action items are completed within timelines.

- Coordinate multiple activities simultaneously and prioritize urgent matters.

- Act as an effective communication bridge between the CEO and key stakeholders.

Additional Professional Support

- Provide any additional professional, administrative, and coordination support required by the CEO.

- Handle sensitive and confidential information with absolute discretion.

- Assist in special projects, business meetings, events, and strategic assignments.

- Be flexible to work beyond regular office hours when business requirements demand it.

Candidate Profile

Essential Requirements

- Minimum 5 years of experience as an Executive Assistant, Personal Assistant,



Executive Secretary, or similar role.

- Excellent English communication and professional writing skills.

- Strong email drafting and business correspondence skills.

- Excellent organizational and time-management abilities.

- Strong follow-up and coordination skills.

- Proficiency in MS Office – Word, Excel, PowerPoint, Outlook/Gmail, and other business communication tools.

- Professional personality, presentable appearance, and excellent interpersonal skills.

- High level of discretion, confidentiality, maturity, and integrity.

- Ability to handle multiple priorities and work under pressure.

- Must be willing and open to travel with the CEO as required.

- Ability to work independently with minimal supervision.

Preferred

- Experience in Real Estate / Construction / Infrastructure industry.

- Experience working directly with a CEO, Founder, MD, Director, or Senior Management.

- Strong understanding of corporate etiquette and executive-level communication.

- Valid driving licence and ability to travel independently would be an advantage.

Key Skills

Executive Assistance | Personal Assistance | Calendar Management | Email Drafting | Business Correspondence | Travel Management | Hotel & Flight Bookings | Meeting Coordination | Note Taking | Documentation | Client Coordination | Follow-Up | MS Office | Communication Skills | Confidentiality | Time Management | Corporate Etiquette | Willingness to Travel

What We Are Looking For

We are looking for someone who is responsible, dependable, proactive, detail-oriented, quick to learn, and solution-oriented—someone who can anticipate the CEO's requirements rather than simply wait for instructions.

The successful candidate will be expected to act as a trusted professional support to the CEO and maintain the highest standards of confidentiality, professionalism, responsiveness, and commitment.

Work Location: Nagpur, Maharashtra

Experience: 5+ Years

Industry: Real Estate & Construction

Position: Executive Assistant / Personal Assistant to CEO

Employment: Full-Time

Pay: ₹12,500.00 - ₹30,000.00 per month

Advantages:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Work Location: In person

📌 Executive Assistant/ Personal Assistant (Nagpur)
🏢 Saventin Ultrastructure
📍 Nagpur