Job Description – Assistant Manager – Accounts

Job Title: Assistant Manager – Accounts
Department: Accounts & Finance
Location: Sector -132 Noida
Employment Type: Full-Time
Experience: 5–8 Years
Qualification: B.Com / M.Com / MBA Finance / CA Inter or equivalent
HR- (phone hidden)

Job Summary

We are looking for an experienced Assistant Manager – Accounts to manage and control Accounts Payable and Accounts Receivable, accounting operations, reconciliations, MIS reporting, and financial documentation. The candidate must have strong practical knowledge of MS Excel, Tally, ERP systems, and MIS reporting.

The ideal candidate should have strong analytical skills, attention to detail, and the ability to coordinate effectively with internal departments, customers, vendors, and management.

Key Responsibilities1. Accounts Payable Control

- Manage and monitor the complete Accounts Payable process.
- Verify purchase invoices, bills, debit notes, credit notes, and supporting documents.
- Ensure accurate accounting of vendor invoices and expenses.
- Maintain vendor ledgers and conduct regular reconciliation.
- Prepare vendor ageing and outstanding reports.
- Review payment schedules and ensure payments are processed as per approved terms.
- Coordinate with Purchase, Stores, and other departments for invoice verification.
- Identify and resolve discrepancies in vendor accounts.
- Ensure timely booking and payment of vendor liabilities.

2. Accounts Receivable Control

- Manage and monitor customer receivables and outstanding balances.
- Maintain customer ledgers and perform regular reconciliation.
- Prepare customer ageing and outstanding reports.
- Coordinate with the Sales team for collection follow-ups.
- Track overdue payments and highlight critical outstanding cases to management.
- Verify customer receipts and ensure proper accounting.
- Resolve customer ledger discrepancies and payment-related issues.
- Monitor credit limits and payment terms as per company policy.

3. Reconciliation

- Perform regular Bank Reconciliation Statements (BRS).
- Reconcile customer and vendor ledgers.




- Reconcile sales, purchase, GST, TDS, and other accounting records.
- Identify and rectify accounting discrepancies.
- Ensure books and supporting records are accurate and up to date.

4. Strong MS Excel – Mandatory

The candidate must have strong practical knowledge of MS Excel, including:

- VLOOKUP / XLOOKUP
- INDEX-MATCH
- SUMIF / SUMIFS
- COUNTIF / COUNTIFS
- IF and nested IF formulas
- Pivot Tables and Pivot Charts
- Filters and Sorting
- Conditional Formatting
- Data Validation
- MIS preparation
- Data consolidation
- Working with large datasets
- Excel-based dashboards and reports

Advanced Excel knowledge will be strongly preferred.

5. Tally & ERP – Solid

- Strong hands-on knowledge of Tally Prime / Tally ERP.
- Strong working knowledge of ERP accounting systems.
- Record and verify accounting transactions in Tally/ERP.
- Maintain customer and vendor masters and ledgers.
- Review vouchers, journals, purchase, sales, receipts, and payment entries.
- Generate accounting and financial reports from ERP.
- Coordinate with internal teams to ensure accurate and timely ERP data entry.
- Ensure proper integration of Accounts with Purchase, Sales, Inventory, and other functions.

6. MIS – Strong

- Prepare daily, weekly, and monthly MIS reports.
- Prepare Accounts Payable and Accounts Receivable MIS.
- Prepare ageing and outstanding reports.
- Prepare collection and payment status reports.
- Prepare cash-flow and working-capital related reports.
- Analyze outstanding trends and payment/collection performance.
- Prepare management reports and provide relevant financial information.
- Ensure MIS reports are accurate and submitted within deadlines.

7. Accounting Operations





- Handle day-to-day accounting activities.
- Review journal, payment, receipt, purchase, and sales entries.
- Assist in monthly and annual closing of accounts.
- Maintain proper documentation and accounting records.
- Support statutory audit, internal audit, and tax audit requirements.
- Assist in GST and TDS-related reconciliations and documentation.
- Ensure compliance with company accounting policies and procedures.

8. Team & Coordination

- Coordinate with Accounts, Sales, Purchase, Stores, and Management teams.
- Supervise and guide junior accounting staff.
- Ensure timely completion of assigned accounting activities.
- Escalate major discrepancies and overdue receivables to management.
- Support the Accounts Manager / Finance Head in financial and operational activities.

Mandatory Skills

- Accounts Payable & Receivable control – Strong
- MS Excel – Strong
- Tally – Strong
- ERP – Strong
- MIS Reporting – Strong
- Customer and vendor ledger reconciliation
- Bank reconciliation
- Ageing analysis
- Good knowledge of accounting principles
- Strong analytical and problem-solving skills

Preferred Experience

- 5–8 years of relevant experience in Accounts & Finance.
- Experience in handling AP & AR independently.
- Experience in manufacturing, trading, or corporate accounting will be preferred.
- Experience in managing accounting teams will be an advantage.

Key Performance Indicators (KPIs)

- Accuracy of Accounts Payable and Receivable records.
- Timely vendor payments and customer collection follow-ups.
- Reduction in overdue receivables.
- Timely reconciliation of customer/vendor/bank accounts.
- Accuracy and timely submission of MIS reports.
- Accuracy of Tally/ERP accounting records.
- Timely completion of monthly closing activities.

Reporting To

Accounts Manager / Finance Manager / Accounts Head

Pay: ₹70,000.00 - ₹90,000.00 per month

Benefits:

- Cell phone reimbursement
- Provident Fund

Experience:

- Microsoft Excel: 4 years (Required)

Work Location: In person

📌 Assistant Manager Accounts (Maharishi Nagar)
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