Job Title: HR & Admin Operations Executive Location: Santa Cruz West, Mumbai Work Mode: Full-time, Work From Office, Timings: 10:30 am to 7:30 pm Experience: 1 to 3 Years

About the role: We are looking for a proactive and detail-oriented HR Executive to support our growing team by driving end-to-end recruitment coordination and assisting

with HR & admin operations. The ideal candidate should be passionate about hiring, have excellent coordination skills, and enjoy working in a dynamic, fast-paced environment.

Reporting to: Senior. HR & Admin Operations Executive

Key Responsibilities

Talent Acquisition

● Manage the end-to-end recruitment process for assigned positions.

● Source candidates through job portals, social media, employee referrals, and other recruitment channels.

● Coordinate with recruitment consultants and hiring vendors to ensure quality and timely candidate closures.

● Screen resumes against job requirements and shortlist suitable candidates.

● Conduct initial telephonic screening to assess candidate fit, interest, communication skills, and basic eligibility.

● Schedule and coordinate interviews with candidates and hiring managers.

● Maintain regular communication with candidates throughout the recruitment process to ensure a positive candidate experience.

● Track recruitment progress , and maintain an updated candidate database and master candidate/hiring tracker.

● Ensure timely closure of open positions while maintaining quality hiring standards.

Vendor Coordination

● Build and maintain effective working relationships with recruitment agencies and hiring partners.

● Share job requirements, monitor sourcing progress, and follow up on candidate submissions.

● Evaluate vendor responsiveness and maintain recruitment-related documentation and records.





Onboarding & HR Operations

● Coordinate pre-joining formalities and documentation for selected candidates.

● Prepare and collect onboarding documents and ensure employee records are complete.

● Facilitate smooth onboarding and induction of new employees.

● Coordinate with internal stakeholders to ensure joining readiness.

HR & & Administrative Support

● Support the Senior HR Executive in day-to-day HR operations and administrative activities.

● Maintain employee files, HR records, and recruitment documentation with accuracy.

● Assist in preparing HR reports, trackers, and MIS as required.

● Provide support in employee engagement initiatives, HR events, and other people-related activities.

● Ensure adherence to organizational policies and maintain confidentiality of employee information.

Qualifications

● Bachelor's in Human Resources, Business Administration, or a related field.

● 1–3 years of experience in Talent Acquisition or HR Operations.

● Experience hiring for creative, digital, advertising, or agency roles will be an added advantage.

Required Skills

● Good English language skills.

● Strong understanding of recruitment processes and sourcing techniques.

● Hands-on experience with job portals and recruitment platforms.

● Excellent communication, interpersonal, and coordination skills.

● Robust screening and interviewing abilities.

● Good organizational and multitasking skills.

● Proficiency in MS Office (Excel, Word, PowerPoint).

● High attention to detail and ability to maintain confidentiality.

● Ability to work in a fast-paced, deadline-driven environment.

If interested please share your cv on [email protected]

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

- Paid time off

Work Location: In person

📌 HR & Admin Operations Executive-Santacruz (Mumbai City)
🏢 Ecolux India Private
📍 Mumbai City