JOB PURPOSE

To manage the front desk and provide a professional, welcoming, and efficient first point of contact for visitors, buyers, suppliers, employees, and other stakeholders. The Receptionist will also support day-to-day administrative activities and ensure smooth coordination of front-office operations.

KEY RESPONSIBILITIES

· Manage the reception/front desk and maintain a professional appearance at all times.

· Welcome and assist international buyers, visitors, suppliers, vendors, and guests in a courteous and professional manner.

· Handle incoming telephone calls and direct them to the appropriate department or employee.

· Receive and accurately communicate messages when concerned employees are unavailable.

· Maintain records of visitors, appointments, and meetings.

· Coordinate visitor appointments with the concerned employees.

· Inform relevant departments when visitors arrive and ensure appropriate arrangements are made.

· Handle incoming and outgoing courier, parcels, samples, and documents.

· Maintain courier records and coordinate with courier agencies for pickups and deliveries.

· Receive incoming mail and distribute it to the appropriate departments.

· Assist in maintaining front-office and reception-area cleanliness and presentation.

· Coordinate basic arrangements for buyer meetings, including meeting rooms, water, tea/coffee, samples, catalogues, and other requirements.

· Maintain adequate availability of office stationery and front-office supplies.

· Assist the Administration team with general office-related activities.

· Maintain contact lists, telephone directories, and other relevant administrative records.

· Coordinate with housekeeping, security, pantry, and other support staff as required.

· Assist with scheduling meetings and maintaining meeting-room calendars.

· Handle confidential information responsibly and maintain professional discretion.

· Support the HR/Admin team with basic documentation and communication whenever required.





· Maintain a skilled and positive image of Narayan Overseas in all interactions.

DAY-TO-DAY ACTIVITIES

· Managing incoming calls and visitors.

· Maintaining visitor and appointment records.

· Coordinating buyer and guest visits.

· Handling courier and sample movements.

· Receiving and distributing mail and documents.

· Coordinating meeting-room requirements.

· Supporting administrative activities.

· Maintaining reception and front-office presentation.

· Coordinating with housekeeping, security, and office support staff.

· Assisting employees and departments with routine front-office requirements.

REQUIRED SKILLS & COMPETENCIES

· Excellent communication and interpersonal skills.

· Pleasant, professional, and confident personality.

· Valuable spoken and written English.

· Professional telephone etiquette.

· Strong organisational and coordination skills.

· Ability to multitask and manage visitors, calls, and administrative requirements simultaneously.

· Good basic knowledge of MS Office, email, and office systems.

· Strong attention to detail.

· Good grooming and professional presentation.

· Ability to maintain confidentiality.

· Courteous and service-oriented approach.

· Ability to remain calm and professional under pressure.

· Good time-management skills.

EDUCATIONAL QUALIFICATION

Graduate preferred. Candidates with a diploma or relevant qualification may also be considered based on experience and communication skills.

EXPERIENCE

1–3 years of experience in reception, front office, administration, hospitality, corporate offices, or a similar role.

Experience in an export house, manufacturing organisation, or corporate environment will be an advantage.

IDEAL CANDIDATE

A courteous, confident, and professional individual who can represent Narayan Overseas positively when dealing with buyers, visitors, suppliers, and employees. The candidate should have excellent communication skills, a pleasant personality, strong organisational abilities, and the maturity to handle confidential information and multiple front-office responsibilities efficiently.

Pay: Up to ₹25,000.00 per month

Work Location: In person

📌 Receptionist (Noida)
🏢 narayan overseas
📍 Noida