Job Summary

We are looking for a detail-oriented and
proactive Accounts Receivable Officer to manage customer receivables,
invoicing, collections, reconciliations, and related accounting activities. The
role will be responsible for ensuring timely collections, maintaining accurate
customer accounts, resolving billing discrepancies, and providing regular
receivables and ageing reports to management.

Key
Responsibilities

Accounts
Receivable & Collections

- Manage
the complete accounts receivable cycle from invoicing through payment
collection.

- Monitor
customer outstanding balances and ensure payments are received within
agreed credit terms.

- Conduct
regular follow-ups with customers through emails and calls for overdue
payments.

- Maintain
and track customer-wise ageing reports and collection status.

- Escalate
long-outstanding and high-risk accounts to the Finance Manager.

- Maintain
proper documentation of collection follow-ups, commitments, and payment
status.

Billing
& Invoicing

- Prepare
and issue accurate customer invoices, credit notes, and debit notes.

- Verify
billing information against contracts, purchase orders, agreements, and
agreed payment terms.

- Coordinate
with Sales, Operations, and other internal teams to resolve billing
issues.

- Respond
to customer queries relating to invoices, statements, payments, and
account balances.

Reconciliation
& Accounting

- Perform
customer ledger and account reconciliations on a regular basis.

- Identify
and resolve payment discrepancies, short payments, unidentified receipts,




and billing differences.

- Record
customer receipts and adjustments accurately in the accounting/ERP system.

- Assist
with bank reconciliation and month-end closing activities.

- Maintain
accurate customer master data and supporting documentation.

- Maintain
a Dashboard which comprises status of collection and action points.

MIS &
Reporting

- Prepare
weekly/monthly Accounts Receivable ageing reports.

- Prepare
collection trackers and expected collection forecasts.

- Monitor
key AR metrics such as overdue receivables and collection performance.

- Provide
regular MIS reports to management and highlight collection risks and
trends.

Compliance
& Audit Support

- Ensure
invoices and accounting records comply with applicable company policies
and statutory requirements.

- Have a
working understanding of GST and TDS as applicable to customer
billing and collections.

- Support
internal and statutory audits by providing AR schedules, reconciliations,
invoices, and supporting documents.

Cross-Functional
Coordination

- Coordinate
with Sales, Operations, Customer Service, Legal, and Finance teams to
resolve customer disputes.

- Participate




in collection review meetings and provide updates on key accounts.

- Work
collaboratively to improve the company's cash flow and reduce overdue
receivables.

Required
Skills & Competencies

- Strong
knowledge of Accounts Receivable and basic accounting principles.

- Good
understanding of customer ageing, collections, reconciliations, and
invoicing.

- Working
knowledge of GST and TDS.

- Good
command of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables,
filters, and basic data analysis.

- Experience
with Tally Prime, SAP, Oracle, Zoho Books, or another ERP/accounting
system.

- Solid
written and verbal communication skills.

- Good
negotiation and follow-up skills.

- Ability
to manage multiple customer accounts and meet collection deadlines.

- Professional
and persistent approach toward customer follow-ups.

Preferred
Experience

- 2–4
years of experience in Accounts Receivable, Collections, Billing, or
General Accounting.

- Experience
in a B2B environment will be preferred.

- Experience
working with ERP/accounting software and Excel-based MIS.

- Candidates
with immediate or short notice periods may be preferred.

Key
Performance Indicators (KPIs)

- Collection
against monthly invoices

- Reduction
in overdue receivables.

- DSO /
Days Sales Outstanding.

- Accuracy
and timeliness of invoicing.

- Timely
reconciliation of customer accounts.

- Resolution
time for billing/payment disputes.

- Accuracy
and timely submission of AR/MIS reports.

📌 Accounts Receivable Officer (Gurugram)
🏢 Nameless
📍 Gurugram