The Global Engineering Services International (GESI) Design & Construction (D&C;) organisation is looking for an experienced, resourceful and highly organised Executive Assistant to support two senior leaders. The role supports a Director-level organisation that operates across multiple countries and time zones from Latin America to Australia.
The ideal candidate is a detail-oriented, experienced planner who can respond effectively and efficiently whilst maintaining flexibility, composure and a valuable sense of humour.
The individual in this role must understand business priorities, anticipate needs, and help build capacity for the leadership team. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company, is essential. The successful candidate can complete complex tasks with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without always knowing the whole picture.

Key job responsibilities
Calendar,



Travel & Time Management
• Manage complex, multi-timezone calendars for two Directors, resolving conflicts and ensuring time reflects business priorities.
• Coordinate domestic and international travel, and manage expense report coordination and submission. Drive reduction of travel spending.
• Anticipate scheduling needs around recurring business rhythms (WBRs, QBRs, planning cycles, talent discussions) and build them into the calendar.
• Organize weekly and monthly 1:1’s, Stakeholders, Mentoring and Coaching meetings with employees in all continets.
Operating Cadence & Organisational Effectiveness
• Support the operating rhythm of the organisation: distribute pre-reads and agendas in advance, track action items after meetings, and follow up on items.
• Track and help drive completion of key deliverables.
• Prepare and curate content on behalf of the leaders where needed, including emails, pr

📌 Executive Assistant II, International Design (Bengaluru)
🏢 Amazon
📍 Bengaluru