Executive Assistant to the Managing (MD)

Position Summary

We are seeking a highly proactive, organized, and dependable Executive Assistant to provide comprehensive support to the Managing Director. This is not a conventional EA role. We are looking for an individual with exceptional ownership, anticipation, and execution skills—someone who can proactively manage priorities, ensure timely follow-ups, and keep the MD's professional and personal commitments running seamlessly.

Experience
- 3-5 years of experience as an Executive Assistant, Personal Assistant, or Secretary to a Managing Director, CEO, or senior executive.
- Demonstrated experience in handling confidential information and supporting senior leadership.
- Stable employment history with long-term tenures preferred.

Educational Qualification
- Graduate in any discipline.
- Diploma or certification in Secretarial Practice, Executive Assistance, or Business Administration will be an added advantage.

Key Skills & Competencies
- Outstanding follow-up skills with the ability to track, monitor,



and ensure timely completion of tasks. (This is the most critical requirement.)
- Excellent planning, coordination, and organizational abilities.
- Strong proficiency in MS Office, particularly Microsoft Excel and Word.
- Excellent written and spoken English.
- Shorthand or quick note-taking skills will be an advantage.
- High level of integrity, honesty, and confidentiality.
- Ability to prioritize multiple assignments and work under pressure.
- Robust interpersonal and communication skills.
- Self-motivated, detail-oriented, and capable of working with mínimal supervision.

Key Responsibilities
- Manage the MD's calendar, appointments, meetings, and travel arrangements.
- Ensure timely follow-up on internal and external commitments until closure.
- Coordinate with departments, clients, vendors, and other stakeholders on behalf of the MD.
- Prepare reports, presentations, correspondence, and meeting minutes.
- Maintain

📌 Personal Secretary to Managing Director (Sanand)
🏢 ThinkResource Infosolutions
📍 Sanand