School Events Support Executive

Job Purpose

The School Events Support Executive provides coordination and logístical support for school events across Grades 1-12. The role works closely with event owners, academic leaders, coordinators, internal departments, and external vendors to ensure that all operational and logístical requirements are organized and delivered efficiently.

The role does not own or design events but serves as the central coordination point to facilitate smooth communication, timely follow-ups, and effective execution of logístical arrangements.

Key Responsibilities

Event Coordination
- Coordinate logístical requirements for school events across Grades 1-12.
- Work with event owners to understand event requirements and coordinate the necessary support.
- Maintain event checklists and timelines to ensure agreed tasks are completed on time.
- Follow up with internal teams and external vendors on pending actions.
- Ensure all stakeholders are informed of operational requirements before the event.

Vendor Coordination





Coordinate with external vendors for requirements such as:
- Costumes and uniforms
- Stage décor
- Lighting
- Sound systems
- Photography and videography
- Printing and branding materials
- Event equipment and rentals

Monitor vendor timelines, deliveries, installations, and dismantling, and communicate any issues to the relevant event owner.

Internal Coordination

Act as the coordination link between:
- Grade Coordinators
- Section Heads
- Performing Arts Department
- Sports Department
- Administration
- Facilities Team
- IT Team
- Security
- Housekeeping
- Marketing & Communications

Ensure all operational requirements are communicated and completed within agreed timelines.

Event Support

Provide in office coordination support by:
- Assisting with venue readiness
- Coordinating vendor arrivals and setup
- Supporting backstage logistics where required
- Coordinating with volunteers and support staff
- Monitoring the event schedule

📌 School Events Support Executive (Ahmedabad)
🏢 Ahmedabad International School
📍 Ahmedabad