Job Description

- Manage the executive's calendar, appointments, meetings, and travel schedules efficiently.Coordinate internal and external meetings, prepare agendas, record minutes, and track action items for closure.

- Screen, prioritize, and manage correspondence, emails, calls, and requests on behalf of the executive.

- Prepare presentations, reports, dashboards, business reviews, and other management documents.

- Act as a liaison between the executive and internal stakeholders, customers, vendors, consultants, and senior leadership.

- Coordinate domestic and international travel arrangements, including itineraries, accommodation, visas, and expense management.

- Ensure timely follow-up on key business initiatives, projects, and leadership action items.

- Maintain confidential records, documents, contracts, and sensitive business information with utmost discretion.

- Organize leadership reviews, board meetings, town halls, and special events.

- Assist in preparing business reports, MIS, budget summaries, and management presentations.

- Support project coordination and monitor progress of strategic initiatives assigned by leadership.

- Handle administrative activities including expense statements, purchase requests, invoices, and vendor coordination.





- Maintain trackers and dashboards for critical business priorities and executive commitments.

- Facilitate communication across various departments to ensure smooth execution of leadership directives.

- Perform additional assignments and special projects as delegated by the executive.

Education Qualification

- Bachelor's Degree in Business Administration, Commerce, Management, or related discipline.

- MBA or Secretarial Certification will be added advantage.

Experience

- 2-6 years of experience as an Executive Assistant, Executive Secretary, or similar role supporting senior executives.

- Experience in manufacturing, engineering, industrial, or corporate organizations preferred.

Required Competencies

- Excellent verbal and written communication skills.

- Robust organizational and multitasking abilities.

- High level of professionalism and confidentiality.

- Strong stakeholder management and interpersonal skills.

- Advanced knowledge of MS Office (Excel, PowerPoint, Word, Outlook).

- Ability to work under pressure and meet tight deadlines.

- Effective problem-solving and decision-making capabilities.

- Attention to detail and strong follow-up skills.

- Ability to coordinate with multiple functions and senior leadership teams.

📌 Suzlon Energy | opportunity For Executive Assistant (Pune)
🏢 Suzlon Group
📍 Pune