SSA Job:-

– Purchase Executive

Position

Purchase Executive

Department

Procurement / Purchase

Reporting To

Purchase Manager / Management

Purpose of the Role To manage end-to-end procurement activities for automation and robotics projects by ensuring timely sourcing, supplier management, commercial negotiations, purchase order processing,

and material availability while optimizing cost, quality, and delivery.

Key Responsibilities

Procurement & Sourcing

- Identify and develop recent suppliers based on project requirements.
- Float RFQs (Request for Quotations) to multiple suppliers.
- Evaluate quotations based on technical and commercial requirements.
- Negotiate pricing, payment terms, delivery schedules, and commercial conditions.
- Finalize suppliers in coordination with management.

Purchase Order Management

- Prepare and release Purchase Orders.
- Follow up with suppliers for order acknowledgements.
- Monitor order execution until material dispatch and delivery.
- Coordinate changes in specifications, quantities, or delivery schedules.

Supplier Management

- Maintain strong relationships with domestic and international suppliers.
- Resolve commercial and delivery-related issues.
- Evaluate supplier performance based on quality, delivery, responsiveness, and pricing.
- Support vendor development activities.

Project Procurement

- Procure automation and robotics components such as:

o Industrial Robotso Cobots o Servo Motors & Drives o Gearboxes o Linear Actuators o Pneumatic Components o Hydraulic Components o Sensors o Vision Systems o Electrical Components o Mechanical Parts o Industrial Consumables

Cost Optimization





- Negotiate with suppliers to achieve competitive pricing.
- Compare multiple quotations before finalization.
- Identify cost-saving opportunities through alternate sourcing and commercial negotiations.
- Support budgeting and proposal costing activities.

ERP & Documentation
- Create and maintain Purchase Orders in ERP.
- Upload and maintain Bill of Materials (BOM).
- Maintain procurement records and documentation.
- Track supplier commitments and procurement status.

Coordination

- Coordinate with:

o Design Team o Production Team o Project Team o Stores o Finance Department o Quality Team
- Ensure timely material availability for production and project schedules.Payment Coordination
- Coordinate with Finance regarding supplier payments.
- Follow up on advance payments, credit terms, and payment releases.
- Communicate payment status with suppliers.

Logistics & Delivery
- Track dispatch and delivery status.
- Coordinate with logistics partners when required.
- Ensure timely delivery as per project schedules.

Reporting

- Prepare procurement status reports.
- Maintain supplier quotation comparisons.
- Track pending Purchase Orders and critical deliveries.
- Support management with procurement-related reports and project updates.

Skills Required

- Strategic Sourcing




- Supplier Identification
- Vendor Development
- Supplier Negotiation
- Commercial Evaluation
- Cost Analysis
- Purchase Order Management
- RFQ Management
- ERP Systems
- Microsoft Excel
- Communication & Negotiation
- Time Management
- Problem Solving
- Cross-functional Coordination

Experience

3+ years of experience in Procurement / Purchase within Industrial Automation and

Manufacturing.Additional Key Responsibilities

- Manage supplier relationships and coordinate effectively during payment delays while maintaining strong business relationships.
- Handle multiple high-priority procurement activities under pressure to meet project deadlines.
- Prepare and maintain project-wise costing on a daily basis for management review.
- Maintain accurate records of Purchase Orders (POs), supplier quotations, and projectwise commercial documents.
- Coordinate with the manufacturing team to obtain laser cutting, machining, fabrication,

and other manufacturing cost estimates.
- Work closely with engineering, production, and manufacturing teams to finalize manufacturing costs for project estimation and procurement planning.
- Track project procurement budgets and ensure cost control throughout the project lifecycle.
- Coordinate with the finance team regarding supplier payments, credit terms, and payment follow-ups.
- Ensure timely procurement of materials to avoid delays in project execution and production schedules.
- Maintain procurement documentation, commercial comparisons, supplier communications, and purchase history for future reference.

📌 Senior Executive Purchase (Bengaluru)
🏢 SS Automation Solutions
📍 Bengaluru