We are seeking a highly polished, professional, and service-oriented Executive Receptionist to serve as the first point of contact for our organization. The successful candidate will create an exceptional experience for clients, executives, visitors, and business partners while ensuring the reception area and front-office operations run seamlessly.

This is a high-visibility role requiring exceptional communication, impeccable presentation, discretion, organizational ability, and a genuine commitment to outstanding service.

Key Responsibilities

- Welcome and professionally assist clients, executives, visitors, and business partners with warmth and confidence.
- Manage a premium reception experience that reflects the organization's brand, culture, and professional standards.
- Answer, screen, and direct incoming calls promptly and courteously.
- Manage visitor registration, appointments, meeting-room bookings, and access procedures.
- Coordinate executive and client arrivals, meetings, interviews, and special visits.
- Maintain a consistently immaculate, organized, and welcoming reception environment.
- Handle incoming and outgoing correspondence, courier deliveries, and office communications.
- Maintain accurate visitor, appointment, and reception records while protecting confidential information.
- Support executives and senior management with administrative and front-office requirements.
- Coordinate with security, facilities, housekeeping, IT, HR, and other departments to ensure smooth daily operations.
- Prepare meeting rooms and ensure guests have everything they need before and during appointments.
- Manage multiple priorities calmly and efficiently in a fast-paced environment.
- Handle sensitive information with the highest level of confidentiality and discretion.




- Resolve visitor and client concerns professionally, escalating issues when appropriate.
- Assist with administrative tasks, documentation, scheduling, travel coordination, and office events as required.
- Represent the organization with professionalism, courtesy, and exceptional attention to detail at all times.

Candidate Profile The ideal candidate will be:
- Exceptionally well-presented and professional.
- Warm, approachable, confident, and naturally service-oriented.
- Articulate with excellent spoken and written communication skills.
- Highly organized with outstanding attention to detail.
- Comfortable interacting with senior executives, VIPs, clients, and international visitors.
- Discreet and trustworthy when handling confidential information.
- Calm and composed under pressure.
- Proactive, resourceful, and capable of anticipating requirements.
- Comfortable managing several responsibilities simultaneously.
- Professional in telephone, email, and face-to-face communication.

Required Qualifications & Experience
- Bachelor's degree or relevant diploma/certification in Business Administration, Hospitality, Communications, or a related field preferred.
- 2–5 years of experience in reception, front office, executive administration, hospitality, customer service, or a similar professional environment.
- Previous experience supporting senior executives or working in a premium corporate, luxury hospitality,



or client-facing environment is highly desirable.
- Strong proficiency in Microsoft Office or Google Workspace.
- Excellent calendar management, telephone etiquette, and administrative skills.
- Professional fluency in English; additional languages are an advantage.

Key Competencies Professional Presence | Executive Communication | Customer Excellence | Discretion & Confidentiality | Organization | Multitasking | Problem Solving | Attention to Detail | Time Management | Emotional Intelligence | Teamwork | Professional Etiquette

Performance Standards

Success in this position will be measured by:

- Consistently exceptional visitor and client experiences.
- Qualified and effective reception operations.
- Positive feedback from executives, clients, and visitors.
- Accuracy and reliability in administrative responsibilities.
- Impeccable professional presentation and communication.
- Ability to anticipate needs and resolve issues proactively.
- Consistent adherence to confidentiality, security, and company standards.

What We Offer
- Competitive salary and benefits package.
- Professional and prestigious working environment.
- Opportunities for career development and advancement.
- Training and professional development opportunities.
- Exposure to senior leadership and high-profile clients.
- A culture that values professionalism, excellence, integrity, and outstanding service.

Ideal Candidate: A sophisticated, highly organized, and exceptionally personable professional who understands that a great receptionist does far more than answer phones—they create the first impression, protect the brand, and deliver an outstanding experience at every interaction. Pay: ₹8,889.68 - ₹23,383.01 per month

Work Location: In person

📌 Receptionist (Bhubaneswar)
🏢 Excel India IMF Private
📍 Bhubaneswar