Mahavir Sys Power Pvt. Ltd. is looking for an experienced and result-oriented Executive / Purchase Manager to manage end-to-end purchase and procurement activities along with vendor management, purchase accounting coordination, inventory reconciliation, and statutory compliance support.

The ideal candidate should have practical experience in purchase operations, vendor negotiations, Purchase Order management, invoice verification, GST reconciliation, TDS compliance, inventory control, and vendor reconciliation.

This role requires a person who can independently manage purchase activities, maintain strong vendor relationships, ensure timely availability of materials, and coordinate effectively with Finance, Accounts, Stores, Service, Sales, and Operations teams.

Key Responsibilities

1. Purchase & Procurement Management

Manage the complete purchase cycle from receiving material requirements to PO creation, delivery, invoice submission, and closure.

Review purchase requirements and coordinate with concerned departments to understand specifications, quantities, delivery timelines, and priorities.

Source quotations from existing and new vendors and prepare comparative statements for management approval.

Negotiate with vendors on price, payment terms, credit period, delivery schedule, warranty, transportation, and other commercial terms.

Raise Purchase Orders after obtaining the required approvals.

Ensure POs contain accurate product specifications, quantities, rates, taxes, delivery terms, and payment conditions.

Track open POs and ensure timely execution and closure.

Follow up proactively with vendors for pending materials and delayed deliveries.

Identify alternative vendors and sources wherever required to ensure cost competitiveness and continuity of supply.

Monitor purchase prices and identify opportunities for cost savings.

1. Vendor Management & Relationship

Develop and maintain strong working relationships with suppliers and service providers. Regularly communicate with vendors regarding orders, deliveries, payments, quality issues, documentation, and commercial matters.

Negotiate improved commercial terms with existing vendors.

Evaluate vendor performance based on price, quality, delivery, responsiveness, and service support.

Resolve vendor-related issues and coordinate internally for timely closure.

Maintain updated vendor master information and required documentation.

1. Purchase Order & Delivery Tracking

Maintain an updated Purchase Order Tracker covering open, partially supplied, and closed POs. Follow up for pending supplies against open POs.

Coordinate with Stores/Operations for material receipt and delivery confirmation.

Escalate delays that may impact customer commitments, service schedules, projects, or business operations.

Ensure timely closure of completed POs and identify long-pending purchase orders.

Maintain proper documentation of all purchase transactions.

1. Purchase Invoice & Accounts Coordination

Coordinate with the Accounts/Finance team for timely booking of purchase invoices. Verify purchase invoices against PO, delivery challan, GRN/material receipt, and agreed commercial terms.

Identify discrepancies in quantity, rate, GST, freight, discounts, or other charges before invoice processing.





Follow up with vendors for pending purchase invoices and supporting documents.

Coordinate with Accounts for resolution of invoice and payment-related queries.

Maintain proper records of purchase-related documentation.

1. Vendor Reconciliation & Ledger Management

Conduct regular reconciliation of vendor/creditor statements with company books. Obtain periodic vendor balance confirmations.

Identify and resolve differences related to invoices, debit notes, credit notes, payments, advances, and outstanding balances.

Coordinate with Accounts for correction of ledger discrepancies.

Assist in maintaining accurate vendor ledgers and records.

Monitor vendor advances and ensure timely adjustment against subsequent invoices.

1. GST & Tax Compliance Support

Coordinate with the Accounts/Finance team for purchase-related GST compliance. Perform regular reconciliation of purchase invoices with GSTR-2A / GSTR-2B.

Identify missing invoices, GST mismatches, incorrect GSTINs, tax differences, and other discrepancies.

Follow up with vendors for uploading/correction of invoices wherever required.

Ensure purchase documentation supports eligible Input Tax Credit.

Support internal GST reporting and audit requirements.

Coordinate for timely TDS deduction and compliance wherever applicable.

Maintain proper records and documentation required for statutory and internal audits.

1. Inventory & Stock Reconciliation

Coordinate with Stores and Operations for monthly inventory reconciliation. Compare physical stock with system/book records.

Identify discrepancies and coordinate for timely correction.

Monitor inward material movement and ensure proper documentation.

Support management in maintaining accurate inventory records.

Highlight slow-moving, excess, or obsolete inventory wherever identified.

1. Cost Control & Purchase Efficiency

Monitor purchase prices and identify opportunities to reduce procurement costs. Compare vendor rates periodically and ensure competitive procurement.

Negotiate bulk purchase discounts and improved commercial terms where applicable.

Evaluate total procurement cost including freight, taxes, payment terms, and delivery costs.

Maintain purchase-related MIS and provide management with relevant procurement data.

Support management in developing cost-saving initiatives and improving procurement processes.

1. Internal Coordination

The candidate will regularly coordinate with: Finance & Accounts

Stores & Inventory

Sales Team

Service Team

Operations Team

Project Team

Vendors & Suppliers

Management The candidate should ensure that purchase activities are aligned with business requirements and that material availability does not impact customer commitments or operational activities.

MIS & Reporting The candidate will be responsible for preparing and maintaining reports such as:

Open Purchase Order Report

Pending Material Delivery Report





Vendor Outstanding / Reconciliation Report

Purchase Register

Monthly Purchase Summary

Stock Reconciliation Report

GST Purchase Reconciliation

Vendor Performance / Price Comparison

Pending Purchase Invoice Report

Purchase Cost Comparison

Other procurement-related MIS as required by management

Candidate Profile

We are looking for an experienced professional who can independently handle purchase and procurement activities with minimum supervision.

Education:

Graduate in Commerce, Business Administration, Supply Chain Management, or a related discipline.

Additional qualification in procurement, finance, or supply chain will be an advantage.

Experience:

3–7 years of relevant experience in Purchase / Procurement / Vendor Management / Accounts Payable / Commercial Operations.

Candidates with experience in the electrical, power, UPS, batteries, infrastructure, engineering, manufacturing, or B2B industry will be preferred.

Required Skills

Strong Purchase & Procurement knowledge

Vendor negotiation and management

Purchase Order preparation and tracking

Vendor reconciliation

Purchase invoice verification

GST and GSTR-2A/2B reconciliation

TDS knowledge

Inventory reconciliation

Cost comparison and negotiation

Excellent follow-up skills

MS Excel proficiency

ERP/accounting software experience

Strong documentation and reporting skills

Good communication and coordination skills

Personal Attributes

Strong ownership and accountability

Excellent follow-up and negotiation ability

Detail-oriented and financially disciplined

Good analytical and numerical skills

Ability to work under deadlines

Proactive approach to resolving vendor and procurement issues

Ability to coordinate with multiple departments

Solid problem-solving ability

Professional communication and interpersonal skills

Key Performance Indicators

Performance will be evaluated based on:

Timely procurement and material availability

Purchase cost optimization

PO processing and closure

Vendor performance and relationship management

Timely delivery follow-up

Accuracy of purchase documentation

Vendor reconciliation and outstanding resolution

GST reconciliation and compliance support

Inventory reconciliation accuracy

Timely submission of purchase MIS

Reduction in purchase-related discrepancies and delays

Why Join Us?

This is an opportunity for an experienced Purchase professional to take ownership of a broad procurement and commercial function and work closely with Finance, Operations, Stores, Sales, Service, and Management.

The role offers exposure to procurement, commercial management, vendor negotiations, finance coordination, inventory control, taxation compliance, and business operations, making it suitable for candidates looking to take the next step in their procurement career.

How to Apply

Interested candidates are invited to apply with their updated CV.

Please mention

Current CTC

Expected CTC

Notice Period

Total Experience

Relevant Purchase/Procurement Experience

Current Location

Only candidates with relevant Purchase/Procurement experience will be considered.

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

- Paid sick time
- Provident Fund

Work Location: In person

📌 Purchase Manager (Goregaon)
🏢 Mahavir Sys Power
📍 Goregaon