Role: Executive Personal Assistant to Management

Company: Arina Group of Companies

Location: Rajkot, Gujarat (Primary Office: The Spire, Nr. Ayodhya Circle, 150ft Ring Road, Rajkot - 360006)

Employment Type: Full time

Working Hours: 8:00 AM – 8:00 PM (Monday to Saturday; occasional on-call availability for urgent escalations)

Salary: ₹28,000 – ₹40,000 / month (Commensurate with experience)

Logistics: Company Car provided for official duties (all fuel & vehicle expenses covered)

About Arina Group

Arina Group operates across diverse business sectors, including industrial manufacturing, recycling, international trade, and digital enterprises. We are seeking a reliable, high-ownership Executive Personal Assistant (EPA) to work directly alongside senior management.

This role is a dynamic hybrid of executive administration, operational follow-through, basic financial review, and personal concierge support.

Key Responsibilities

1. Executive Support & Meeting Governance (MOM)

- Coordinate daily schedules, maintain calendar appointments, and prioritize action items for management.

- Attend operational and strategic meetings, record structured Minutes of the Meeting (MOM), assign clear deliverable owners/deadlines, and follow up rigorously with department heads until closure.

- Screen inbound communications, phone calls, and visitor requests to optimize executive bandwidth.

- Handle proprietary, legal, and business information with the highest level of confidentiality.

2. Personal Concierge & Extended Coordination

- Assist management with personal schedule tracking, utility payments, and executive concierge tasks.

- Coordinate routine maintenance, servicing, and documentation for personal/official vehicles.

- Provide occasional after-hours coordination for time-sensitive, urgent operational matters.

3. Financial Administration & Statutory Follow-ups

- Review incoming bills/invoices, log daily expenses, track vendor payments, and assist with basic balance sheet oversight.





- Liaise with company accountants and banking representatives for operational documentation.

- Assist in organizing statutory records (GST, TDS, and industrial/plant compliance paperwork).

4. Field Operations & Local Sourcing

- Liaise between corporate office and factory supervisors to source industrial spare parts, maintenance materials, and technical repair vendors across Rajkot.

- Prepare basic 3-quote comparative price sheets for management sign-off.

- Perform local field runs and vendor visits using the company-provided car.

5. AI & Digital Workflows

- Utilize modern AI productivity tools (ChatGPT, Gemini) and web research to draft correspondence, summarize data, and find specialized vendors.

- Maintain clean records using Google Workspace, MS Excel, and task management systems.

Candidate Requirements & Qualifications

- Education: Bachelor’s or Master’s in Commerce or Business Administration (B.Com, BBA, MBA, or related field).

- Experience: 2–4 years of experience as an Executive Assistant, Personal Assistant, Office Coordinator, or Operations Support Specialist.

- Languages: Fluent in Gujarati, Hindi, and English (both verbal and written communication).

- Driving: Must possess a valid Indian 4-Wheeler (Car) Driving License with confident regional driving skills.

- Software Skills: Proficient in MS Excel/Word, Google Sheets/Docs, task tracking tools, and basic AI search workflows.

- Confidentiality: Must be willing to sign a standard Non-Disclosure Agreement (NDA).

Ideal Candidate Profile

- High Accountability: You take full ownership of tasks from assignment to final completion without requiring reminders.

- Balanced Desk & Field Agility: You are comfortable working from The Spire office while being ready to step out for local vendor visits or operational coordination.

- Adaptable Communicator: Capable of speaking effectively with factory supervisors, local vendors, and corporate partners.

How to Apply

- Interested candidates are invited to apply directly through LinkedIn with an updated resume and contact details.

📌 Personal Assistant to Director (Rajkot)
🏢 Arina Tiles
📍 Rajkot