Key Responsibilities

A.

Import

Operations

- Coordinate import of raw materials, components and accessories required for luggage manufacturing, such as fabrics, zippers, wheels, handles, locks, frames, lining materials, plastic components and other production materials.
- Coordinate with Purchase, Planning, Stores and Production teams to ensure timely availability of imported materials.
- Follow up with overseas suppliers regarding shipment readiness, shipping documents and dispatch schedules.
- Coordinate with freight forwarders, shipping lines, CHA/customs brokers and transporters for timely clearance and delivery.
- Track vessel/flight schedules, ETA and shipment status.
- Verify import documents including Commercial Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin and other applicable documents.
- Coordinate customs clearance and resolve documentation or clearance-related issues.
- Monitor demurrage, detention and other avoidable import-related costs.

B.

Export

Operations

- Coordinate export shipments of finished luggage, suitcases, backpacks, travel bags and other travel products.
- Coordinate with Production, Planning, Warehouse and Sales teams to ensure export orders are ready as per customer and shipment schedules.
- Arrange transportation and coordinate with freight forwarders and shipping lines for export dispatches.
- Prepare and verify export documentation including Commercial Invoice, Packing List, Shipping Bill, Certificate of Origin and other required documents.
- Track export shipments until loading and dispatch.
- Share shipment details and documents with customers and other concerned parties within defined timelines.
- Follow up with freight forwarders and CHA for timely completion of export procedures.

C. Customs & EXIM Compliance

- Ensure compliance with applicable customs,



foreign trade and EXIM regulations.
- Coordinate with CHA/customs consultants for import and export clearances.
- Ensure correct classification, documentation and declaration of goods.
- Maintain proper records of import and export transactions.
- Support internal, statutory and customs-related audits.
- Ensure timely completion and closure of required EXIM documentation.

D.

Logistics

Coordination

- Coordinate with transporters for movement of imported materials from port to factory/warehouse.
- Coordinate movement of finished goods from factory to port/ICD for export shipments.
- Monitor shipment schedules and proactively highlight delays.
- Coordinate with internal departments and logistics partners to ensure smooth movement of goods.
- Follow up on pending shipments, documents and clearance activities.

E. Documentation & MIS

- Maintain systematic records of all import and export shipments.
- Prepare daily/weekly/monthly EXIM MIS and shipment status reports.
- Maintain records of Bills of Entry, Shipping Bills, Invoices, Packing Lists, BL/AWB and other relevant documents.
- Update shipment and transaction details in ERP/SAP on a timely basis.
- Coordinate with Finance for freight bills, customs duty, logistics expenses and shipment-related documentation.
- Assist in reconciliation of import/export-related expenses.

4.

Key Performance

Indicators (KPIs)

- Timely clearance and delivery of imported raw materials/components.
- Timely dispatch and documentation of export shipments.
- Accuracy of EXIM documentation.
- Compliance with customs and statutory requirements.
- Minimum demurrage, detention and avoidable logistics costs.
- Timely updating of ERP and EXIM records.
- Effective coordination with CHA, freight forwarders, shipping lines and transporters.
- Timely submission of shipment documents to customers and internal departments.

📌 Officer - EXIM (Nashik)
🏢 Samsonite
📍 Nashik