About the Role

We are looking for an experienced Workplace Services professional to lead facilities, administration, and workplace operations for our Chennai office. This role is central to ensuring a safe, well-run, and efficient work setting, and works closely with HR, IT, Finance, and Building Management to keep day-to-day operations running smoothly.

Key Responsibilities

Facilities & Office Management

- Oversee end-to-end facilities management, including maintenance, upkeep, and vendor coordination
- Lead new office space planning and setup, including layout, fit-out coordination, and expansion needs
- Manage housekeeping operations and ensure workplace cleanliness and hygiene standards
- Oversee front desk operations and visitor management

Vendor & Contract Management

- Manage vendor relationships across facilities, housekeeping, travel, and admin services
- Draft, review, and manage agreements and contracts with vendors and service providers
- Negotiate contract terms to ensure cost-effectiveness and service quality

Safety & Compliance

- Implement and maintain workplace safety standards and protocols
- Support internal and external audits related to facilities and admin operations
- Maintain and update compliance checklists in line with statutory and company requirements

Administration & Operations

- Coordinate employee travel arrangements (domestic/international, as applicable)
- Manage attendance tracking and reporting processes
- Maintain and generate MIS reports for management review on facilities, admin, and vendor performance





Cross-Functional Coordination

- Partner with HR on employee experience, onboarding logistics, and workplace policies
- Coordinate with IT on infrastructure needs tied to office space and setup
- Work with Finance on budgeting, vendor payments, and cost tracking
- Liaise with Building Management on lease terms, common area maintenance, and building-related issues

Required Qualifications

- Any Graduate; MBA preferred
- Minimum 7 years of experience in Facilities Management, Administration, and Operations
- Additional certifications in Facilities Management, Workplace Safety, or related areas are an added advantage

Skills Required

Technical Skills

- Facilities and vendor management
- Contract/agreement drafting and negotiation
- MIS reporting and data management (MS Excel proficiency)
- Audit and compliance documentation
- Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
- Familiarity with facility management tools/software (preferred)
- Budgeting and cost control for admin/facilities operations
- Knowledge of statutory compliance related to workplace safety and facilities

Soft Skills

- Strong stakeholder management and cross-functional collaboration
- Excellent vendor negotiation skills
- Problem-solving and crisis management under pressure
- Strong organizational and multitasking abilities
- Clear verbal and written communication
- Attention to detail and process discipline
- Leadership and team coordination
- Ability to work independently and take ownership with minimal supervision

📌 Manager/Senior Manager - Workplace services (Chennai)
🏢 Droidal
📍 Chennai