Position: Coordinator – Incubation

Location: Poddar Group of Institutions

Department: Incubation/Entrepreneurship Development Cell

Reporting To: Chairman

Employment Type: Full-time

Job Overview The Coordinator – Incubation will be responsible for the effective management and operation of the incubation centre at Poddar Group of Institutions. The role focuses on nurturing entrepreneurial ventures, supporting startups, and fostering an ecosystem of innovation, entrepreneurship and business development.

The incumbent will oversee the complete incubation lifecycle—from startup outreach and selection to mentoring, networking, growth support, and commercialisation.

Key Responsibilities – Incubation

Incubation Management & Startup Development

- Oversee the day-to-day operations of the incubation centre.
- Design, implement, and manage the startup intake and selection mechanism, including application screening, evaluation, interviews, and onboarding of startups.
- Evaluate and select startups based on business viability, innovation, scalability, and alignment with institutional objectives.
- Provide strategic guidance to incubated startups on business planning, operations, marketing, finance, compliance, fundraising, and commercialisation.
- Monitor, evaluate, and document the progress of all incubated startups through regular reviews and milestone tracking.

Startup Engagement & Performance Monitoring

- Conduct weekly one-on-one check-in meetings with every active incubated venture to review progress, identify challenges, provide guidance, and ensure achievement of predefined milestones.
- Maintain detailed progress reports and performance dashboards for all incubated startups.
- Facilitate problem-solving by connecting startups with relevant experts, investors, mentors, or institutional resources.

Incubation Programs & Event Management

- Plan, execute, and monitor an Annual, Half-Yearly, and Quarterly Calendar of Incubation Activities.




- Organise and coordinate entrepreneurship-focused events such as:
- Demo Days
- Startup Showcases
- Seller–Buyer Meets
- Investor Connect Programs
- Pitching Sessions
- Boot Camps
- Innovation Challenges/Hackathons
- Entrepreneurship Awareness Programs
- Workshops, Seminars, and Panel Discussions
- Ensure effective planning, budgeting, execution, and post-event reporting for all incubation activities.

Mentorship & Expert Engagement

- Develop and manage a structured mentorship program for incubated startups.
- Identify, onboard, and coordinate with industry experts, entrepreneurs, investors, domain specialists, and alumni mentors.
- Facilitate monthly or at least bi-monthly mentor engagement sessions for all incubated startups.
- Track mentor interactions, feedback, and action plans for continuous startup development.

Networking & Partnerships

- Develop and maintain strategic relationships with:
- Government departments and ministries
- Industry associations
- Investors and Angel Networks
- Venture Capital Firms
- Accelerators and Incubators
- Universities and Research Institutions
- Corporate Partners
- Facilitate collaborations that provide startups with market access, funding opportunities, technical support, and business partnerships.

Resource Management

- Coordinate access to office infrastructure, co-working spaces, meeting rooms, laboratories, IT facilities, and institutional resources.
- Support startups in accessing government grants, incubation schemes, funding opportunities, and investment networks.




- Ensure optimal utilization of incubation facilities and resources.

Marketing & Outreach

- Promote the Incubation Centre through institutional branding, outreach campaigns, digital platforms, and entrepreneurship events.
- Represent the incubation centre at conferences, startup forums, networking events, exhibitions, and institutional collaborations.
- Develop initiatives to attract high-potential startups, innovators, faculty entrepreneurs, and student ventures.

Documentation & Reporting

- Maintain comprehensive records of startup applications, selection processes, mentoring sessions, progress reviews, partnerships, events, and incubation outcomes.
- Prepare periodic reports, impact assessments, utilization reports, and presentations for institutional leadership and funding agencies.
- Ensure compliance with incubation policies, institutional guidelines, and government reporting requirements.

Qualifications & Skills

- Master's Degree in Management, Entrepreneurship, Engineering, Commerce, or a related discipline.
- Experience in startup incubation, entrepreneurship development, innovation management or institutional development.
- Robust understanding of startup ecosystems, incubation practices, government schemes, and funding mechanisms.
- Excellent communication, networking, stakeholder management, and event management skills.
- Strong organisational, documentation, and project coordination abilities.
- Ability to build partnerships with industry, academia, government agencies, and investors.
- Proficiency in MS Office, project management tools, and digital collaboration platforms.

Key Competencies

- Leadership & Coordination
- Startup Mentorship
- Event & Program Management
- Partnership Development
- Strategic Thinking
- Stakeholder Management
- Documentation & Reporting
- Communication & Presentation Skills
- Problem Solving & Decision Making

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📌 Manager – Innovation & Startup Cell (Jaipur)
🏢 Poddar Group Of Institutions
📍 Jaipur