We are looking for a responsible and detail-oriented Junior Commercial Executive to support vendor sourcing, pricing, estimation, sales order processing and tender participation.

The candidate will coordinate with vendors, OEMs, distributors, sales teams and internal departments to ensure accurate costing, timely quotation preparation and successful participation in GeM and other government and private tender opportunities.

Key Responsibilities

Vendor Sourcing and Pricing

- Source products, solutions and commercial quotations from OEMs, distributors and authorised vendors.
- Obtain competitive pricing, availability, delivery timelines, warranty terms and payment conditions.
- Collect a minimum of two or more vendor quotations wherever required for comparison.
- Negotiate with vendors for better prices, credit terms, delivery schedules and project support.
- Identify new vendors and maintain an updated vendor database.
- Follow up with vendors for revised quotations, project pricing and bid-specific authorisation.

Costing and Estimation

- Prepare detailed costing sheets based on customer requirements, BOQs and tender specifications.
- Include product cost, freight, installation, warranty, taxes, bank charges, tender expenses and other applicable costs.
- Calculate gross margin and ensure that quotations comply with the companys approved margin policy.
- Coordinate with the sales and technical teams to validate product specifications, quantities and service requirements.
- Prepare customer estimates and quotations accurately in Zoho Books.
- Revise estimates based on approved technical and commercial changes.
- Maintain proper records of quotations, costing sheets and approval communications.

Sales Order Processing

- Convert approved customer estimates into Sales Orders in Zoho Books.
- Verify customer details, item description, quantity, pricing, GST, payment terms, delivery terms and warranty before booking the order.




- Ensure that the required commercial and management approvals are obtained before processing the Sales Order.
- Coordinate with accounts, purchase, logistics, sales and project teams for order execution.
- Track purchase orders, delivery schedules and pending commercial documentation.

GeM and Tender Responsibilities

- Regularly monitor the Government e-Marketplace (GeM) and other tender portals for suitable business opportunities.
- Search, identify and share relevant bids with the sales and management teams.
- Study tender documents, eligibility criteria, technical specifications, BOQs and commercial conditions.
- Prepare tender checklists and coordinate the collection of required documents.
- Upload technical and commercial documents on GeM and other tender portals.
- Participate in GeM bids, custom bids, BOQ bids and reverse auctions.
- Coordinate for OEM authorisation letters, Make in India declarations, compliance certificates and product datasheets.
- Arrange supporting documents such as GST registration, PAN, MSME, audited financial statements, experience certificates and past performance records.
- Track tender submission deadlines, corrigenda, clarifications and bid-opening schedules.
- Assist in preparing EMD, bid security declarations, performance bank guarantees and related documentation.
- Ensure tender submissions are accurate, complete and submitted within the deadline.
- Maintain a tender tracker covering opportunities, submissions, status, results and reasons for winning or losing.

Required Qualifications





- Bachelors degree in Commerce, Business Administration, Finance or a related discipline.
- 1 to 3 years of experience in commercial operations, procurement, sales coordination, estimation or tender processing.
- Fresh graduates with strong commercial knowledge and computer skills may also be considered.
- Working knowledge of Zoho Books or similar accounting and ERP software.
- Experience with GeM and government tender portals will be preferred.
- Good knowledge of Microsoft Excel, Word, PDF documentation and email communication.
- Basic understanding of GST, pricing, margins and commercial terms.

Preferred Skills

- Vendor sourcing and negotiation
- Costing sheet preparation
- Zoho Books estimates and Sales Orders
- GeM bid participation
- Government and private tender documentation
- BOQ and specification review
- Commercial comparison preparation
- Solid numerical and analytical ability
- Good written and verbal communication
- Time management and deadline tracking
- Accuracy and attention to detail
- Ability to coordinate with multiple internal and external stakeholders.

Key Performance Indicators

- Timely sourcing of competitive vendor quotations
- Accuracy of costing sheets and Zoho estimates
- Compliance with the company's margin and approval policies
- Accuracy and timely booking of Sales Orders
- Number of relevant GeM and tender opportunities identified
- On-time and error-free tender submissions
- Proper maintenance of commercial and tender records
- Effective coordination with vendors and internal teams

Candidate Profile The ideal candidate should be proactive, commercially aware and comfortable working under strict tender deadlines. The candidate must take ownership of assigned enquiries and tender opportunities, maintain confidentiality and ensure accuracy in all pricing and commercial documentation.

📌 Junior Commercial Executive (Chennai)
🏢 Mentor Infocomm
📍 Chennai