HR & Administration Executive

Location: Madhapur, Hyderabad

Job Type: Full-Time | Work from Office

Experience: 02 Years

Qualification: Any Graduate / MBA HR / BBA / B.Com / related qualification

Joining: Immediate or candidates with short notice period preferred

About the Role

We are looking for an energetic, organised and responsible HR & Administration Executive to support the day-to-day HR, recruitment and administrative activities of our organisation.

This is a broad, hands-on role suitable for a fresher or early-career professional who wants to gain practical exposure across recruitment, HR operations, employee coordination, office administration, tender/documentation support and basic finance coordination.

The selected candidate will work closely with management and different departments and will gradually take responsibility for the smooth handling of HR and administrative activities of the office.

We are looking for someone who is willing to learn, take ownership and handle multiple responsibilities rather than work only in one specialised.

Key Responsibilities

1. Recruitment & Hiring

- Support end-to-end recruitment for various positions within the organisation.
- Understand manpower requirements from management and department heads.
- Prepare and publish job advertisements on Naukri, LinkedIn, Indeed and other recruitment platforms.
- Search and source suitable candidates through job portals and other channels.
- Screen resumes and conduct initial candidate screening.
- Contact candidates and explain job opportunities.
- Schedule interviews with management and department heads.
- Coordinate interview feedback and follow-ups.
- Maintain candidate databases and recruitment trackers.
- Follow up with selected candidates regarding documentation, joining date and onboarding.
- Prepare offer letters and other employment-related documents as required.
- Assist management in improving recruitment processes and reducing hiring turnaround time.

2. Employee Onboarding & HR Administration

- Coordinate joining formalities for new employees.
- Collect and maintain employee documents and records.
- Prepare employee files and maintain organised digital HR records.
- Assist with appointment letters, confirmation letters, experience letters and other HR documentation.
- Maintain employee master data.
- Coordinate employee attendance and leave records.
- Assist with probation and confirmation tracking.
- Maintain holiday, attendance and employee-related records.
- Coordinate employee exit formalities and documentation.
- Support management with basic employee engagement and HR initiatives.

3. HR Operations & Coordination

- Maintain HR trackers, reports and MIS.
- Follow up on pending HR activities and deadlines.
- Coordinate between employees and management on routine HR matters.
- Assist in implementation of company HR policies and procedures.
- Support periodic performance review and employee evaluation activities.
- Maintain confidentiality of employee and company information.
- Assist management with preparation and improvement of HR processes, formats and internal documentation.

4. Office Administration

- Support the smooth day-to-day administration of the Hyderabad office.
- Maintain office records, documents and filing systems.
- Coordinate office supplies,



stationery and other routine requirements.
- Coordinate with vendors and service providers when required.
- Maintain records of office expenses, bills and supporting documents.
- Assist with courier, documentation and other administrative activities.
- Coordinate meetings, visitors and basic office arrangements.
- Follow up with vendors and internal teams on pending administrative matters.
- Maintain important company documents and administrative records in an organised manner.
- Assist management with other office coordination activities as required.

5. Tender & Business Administration Support

- Provide administrative support for tenders, quotations, registrations and other business documentation.
- Assist in downloading, organising and maintaining tender/RFQ documents.
- Maintain tender submission and deadline trackers.
- Coordinate internally to collect required documents for tender submissions.
- Maintain standard company documents required for tenders and vendor registrations.
- Assist in compiling commercial and administrative documents for submissions.
- Follow up with concerned team members to ensure documentation is completed before deadlines.
- Maintain proper electronic folders and records for submitted tenders and quotations.

Note: The role is primarily administrative and coordination-oriented; technical and commercial tender preparation will be handled with support from the respective teams. 6. Finance & CA Coordination

- Organise invoices, bills, expense documents and supporting records for submission to the accounts team/Chartered Accountant.
- Coordinate with the CA/accounting team for routine document requirements.
- Follow up internally for missing invoices, bills and supporting documentation.
- Maintain basic expense and payment trackers.
- Assist with collection and organisation of documents required for GST, TDS, payroll or statutory filings.
- Coordinate with management and external accountants/CA on pending documentation.
- Assist in maintaining systematic digital records of financial and statutory documents.

The candidate is not expected to independently perform qualified accounting, taxation or statutory filing. The responsibility is primarily documentation and coordination. Skills Required The ideal candidate should have:

- Good spoken and written English.
- Good communication and interpersonal skills.
- Basic understanding of recruitment and HR processes.
- Good knowledge of Microsoft Excel, Word and Outlook/email.
- Ability to prepare and maintain Excel trackers and basic MIS reports.
- Good internet research and online sourcing skills.
- Strong organisational and documentation skills.
- Ability to communicate professionally with candidates, employees, vendors and external service providers.
- Ability to manage multiple tasks and follow deadlines.
- Attention to detail.
- Willingness to learn new systems and processes.
- Ability to maintain confidentiality.




- Positive attitude and willingness to take ownership of responsibilities.

Preferred Skills Candidates with exposure to any of the following will have an advantage:

- Naukri or other recruitment portals
- LinkedIn candidate sourcing
- HRMS or CRM systems
- Recruitment and onboarding
- Attendance and leave management
- Payroll coordination
- Microsoft Excel
- Tender documentation
- Vendor registration
- Basic accounting documentation
- GST/TDS documentation coordination
- Office administration
- Vendor coordination
- MIS reporting

Freshers with good communication, computer skills and a strong willingness to learn are also encouraged to apply.

Candidate Profile

We are particularly interested in candidates who:

- Are looking to build a long-term career in HR and business administration.
- Are comfortable handling different responsibilities rather than only recruitment.
- Can independently follow up and close assigned tasks.
- Are systematic with documents, files and spreadsheets.
- Are comfortable working directly with management.
- Have a proactive approach instead of waiting for instructions for every routine activity.
- Can maintain professionalism and confidentiality.
- Are comfortable working in a growing organisation where roles may involve coordination across multiple business functions.

Education

Preferred qualifications include

- MBA Human Resources
- BBA
- B.Com
- B.Sc
- BA
- Any Graduate with relevant HR/Admin skills

MBA HR freshers with strong communication and organisational skills are encouraged to apply.

What You Will Learn

This position provides broad exposure beyond a conventional recruitment role. The selected candidate will gain practical experience in:

- End-to-end recruitment
- HR operations
- Employee administration
- Office administration
- HR documentation
- Management coordination
- Tender and business documentation
- Finance and CA coordination
- Vendor coordination
- MIS and reporting
- Corporate processes and systems

The role can develop into a broader HR & Administration / HR Operations position based on performance and organisational growth. Salary & Employment

Employment: Full-Time

Work Mode: Work from Office

Location: Madhapur, Hyderabad

Experience: 02 Years

Salary will be determined based on the candidate's qualifications, communication skills, relevant experience and ability to independently handle responsibilities.

Preferred Candidate

- Candidates residing in or within reasonable commuting distance of Madhapur are preferred.
- Immediate joiners or candidates with a short notice period will be preferred.
- Freshers may apply if they have strong communication, computer and organisational skills.
- Candidates should be comfortable with a multi-functional HR and administration role.

Key Skills HR Administration, HR Executive, HR Operations, Recruitment, Talent Acquisition, End-to-End Recruitment, Candidate Sourcing, Naukri, LinkedIn Recruitment, Onboarding, Employee Documentation, Attendance Management, Leave Management, Office Administration, Administration Executive, Tender Documentation, Tender Coordination, Vendor Coordination, Finance Coordination, CA Coordination, MIS Reporting, Microsoft Excel, Microsoft Office, HR Documentation, Payroll Coordination, Employee Engagement, Joining Formalities

📌 Human Resource and Administration Executive (Hyderabad)
🏢 Osiltec Consulting
📍 Hyderabad