Company: Conservve Buildcon LLP

Department: Contracts & Commercial

Location: Head Office, Mumbai

Position: Head Contracts & Billing

Experience: 15+ years

Industry: EPC / Industrial Construction / Infrastructure

Education: B.E./B.Tech in Civil Engineering preferred

Role Purpose The Head Contracts & Billing will lead the complete Contracts, Tendering, Estimation, Commercial and Billing function from the Head Office, ensuring effective contract management, accurate project billing, commercial control, claims management and timely cash realization across all EPC projects.

Key Responsibilities

1. Tendering & Estimation

- Lead the complete tendering process from tender study to final submission and negotiation.
- Review tender documents, BOQs, drawings, specifications, commercial terms and contractual conditions.
- Prepare and review detailed estimates, rate analysis, BOQ and cost budgets.
- Coordinate with Projects, Design, Procurement and Management teams for technical and commercial inputs.
- Identify commercial risks, exclusions, deviations and opportunities during tendering.
- Lead pre-bid meetings, negotiations and final commercial closure.

2. Contracts Management

- Review and manage EPC/Construction contracts, work orders, subcontracts and client agreements.
- Ensure contractual compliance and protection of company interests.
- Review key contractual provisions relating to scope, payment, variations, EOT, LD, retention, security deposits, warranties, insurance and termination.
- Manage contractual correspondence, notices and documentation.
- Identify potential claims and contractual risks at an early stage.
- Lead variation orders, change orders, claims and EOT submissions.
- Support management in contractual negotiations and dispute resolution.

3. Billing & Commercial Management

- Lead client billing, contractor billing and vendor billing across projects.
- Establish billing systems, processes and timelines for all projects.
- Review RA Bills, final bills, measurement sheets,



certifications and supporting documents.
- Ensure timely submission and certification of client bills.
- Monitor billing vs. collection, outstanding receivables and cash flow.
- Coordinate with Project, QS, Finance and Client teams for resolution of billing issues.
- Ensure accurate reconciliation of advances, retention, deductions, recoveries and statutory deductions.

4. Project Commercial Control

- Monitor project-wise budget, committed cost, actual cost, billing and profitability.
- Review project commercial MIS and highlight deviations to management.
- Track variations, claims, savings and cost overruns.
- Ensure commercial controls are implemented consistently across all projects.
- Provide commercial support to Project Heads and Site Commercial Teams.

5. Subcontract & Vendor Management

- Review subcontractor commercial terms and work orders.
- Lead subcontract negotiations and commercial finalisation.
- Establish appropriate billing and payment mechanisms.
- Review subcontractor claims, variations and final settlements.
- Ensure alignment between client contracts and subcontract terms wherever applicable.

6. Claims & Dispute Management

- Identify potential claims arising from scope changes, delays, client instructions, site conditions, escalation and disruption.
- Lead preparation and submission of contractual claims.
- Maintain proper claim records and supporting documentation.
- Coordinate with legal/technical teams for contractual disputes and arbitration matters, wherever required.

7. Team Leadership

- Lead and mentor the Contracts, Commercial, QS, Estimation and Billing teams at HO and project sites.
- Establish SOPs,



review mechanisms and performance standards.
- Develop a strong commercial culture across projects.
- Conduct regular reviews with project commercial teams.

Key Deliverables / KPIs
- Tender submission accuracy and competitiveness
- Tender-to-order conversion
- Billing achievement vs. project targets
- Timely certification of client bills
- Collection and reduction of outstanding receivables
- Contractual claim realization
- Variation/change-order realization
- Cost savings and margin protection
- Reduction in commercial leakage
- Timely closure of subcontractor/vendor bills
- Effective resolution of contractual disputes
- Accuracy of project commercial MIS

Ideal Candidate Profile
- 15+ years of experience in Contracts, Commercial, Quantity Surveying, Estimation and Billing.
- Strong experience in EPC / Industrial / Infrastructure / Warehouse / PEB / Civil Construction projects.
- Should have strong exposure to both contractor-side and client-side commercial processes, preferably with significant contractor/EPC experience.
- Excellent understanding of client billing, subcontractor billing and vendor billing.
- Strong knowledge of tendering, estimation, BOQ, rate analysis and cost control.
- Hands-on experience in claims, variations, EOT and contract administration.
- Solid negotiation and commercial skills.
- Ability to independently lead the entire Contracts & Billing function from HO.
- Strong leadership, analytical and communication skills.
- Civil Engineering background preferred.

Preferred Experience Candidates from EPC contractors, industrial construction companies, infrastructure companies, large general contractors or turnkey project organisations will be preferred.

Critical requirement: The candidate should be a strong hands-on commercial leader, capable of personally driving tendering, estimation, contracts, billing, claims and commercial closurenot merely managing the team.Role & responsibilities

📌 Head Contracts and Billing (Mumbai)
🏢 Conserve Buildcon
📍 Mumbai