HIRING FOR FRONT DESK RECEPTIONIST AND ADMINISTRATOR

Position Title: Front Desk Receptionist & Administrator

Department: HR & Administration

Location: Nariman Point, Mumbai

Experience: Minimum 7 Years

Education Qualification: Graduate or Above

Languages Required: Proficiency in Hindi, English, and Marathi

Role Overview

The Front Desk Receptionist & Administrator serves as the first point of contact for visitors and plays a key role in managing front-desk activities and supporting general administrative operations. This role requires excellent communication skills, a warm and professional demeanor, and the ability to manage multiple tasks efficiently, ensuring smooth day-to-day office functioning and a welcoming workplace.

Key Responsibilities

Front Office Management

- Greet and welcome visitors with professionalism and warmth
- Manage the reception area to ensure it is tidy, presentable, and well-maintained
- Handle incoming and outgoing calls, emails, and couriers
- Maintain a visitor logbook and issue visitor passes as required
- Provide accurate information and assist visitors and employees with inquiries

Administrative Support

- Handle general administrative tasks including photocopying, scanning, and filing
- Maintain inventory of office supplies and coordinate procurement
- Manage internal communication notices, circulation of documents, and announcements




- Coordinate with housekeeping and pantry staff to ensure smooth facility management
- Support scheduling of meetings, bookings for conference rooms, and managing refreshments
- Assist HR/Admin team with documentation, travel arrangements, and logistics as required

Record Keeping & Coordination:
- Maintain attendance records for support staff
- Assist in maintaining service contracts and AMCs for office equipment
- Liaise with vendors and service providers for routine office maintenance
- Ensure upkeep and functionality of all front office systems

Desired Candidate Profile

- Prior experience in front office/reception and/or administrative roles
- Familiarity with office operations, visitor handling, and coordination tasks
- Strong verbal and written communication skills in Hindi and English
- Proficiency in MS Office (Word, Excel, Outlook) and telephone handling systems
- Ability to multitask, prioritize responsibilities, and handle sensitive information with discretion
- Organized, punctual, and proactive with attention to detail
- Pleasant telephone etiquette and the ability to communicate effectively with people at all levels
- Well-groomed, professional appearance with a welcoming and courteous demeanor
- Customer-centric approach with a focus on delivering a positive first impression

📌 For FRONT DESK Receptionist AND Administrator (Mumbai)
🏢 Randstad
📍 Mumbai