Facility Executive

Position: Facility Executive

Department: Administration / Facilities Management

Industry: Banking / Financial Services

Reporting To: Facility Manager / Administration Head

Location: Western Line

Key Responsibilities

1. Facility & Infrastructure Management

- Ensure proper upkeep and maintenance of bank branches, offices and other premises.
- Coordinate preventive and corrective maintenance of electrical, plumbing, HVAC, civil and other infrastructure.
- Conduct regular facility inspections and identify maintenance requirements.
- Ensure timely resolution of facility-related complaints and breakdowns.
- Monitor availability and functioning of essential utilities and services.

1. Housekeeping & Security Management

- Supervise housekeeping and security services at assigned locations.
- Ensure cleanliness, hygiene and overall upkeep of premises.
- Coordinate with security agencies and ensure deployment as per approved manpower.
- Monitor adherence to security and safety protocols.
- Escalate any security or safety-related concerns to the concerned authority immediately.

1. Vendor Management

- Coordinate with facility service providers, contractors and vendors.
- Monitor vendor performance against agreed service levels.
- Verify service completion and coordinate for timely submission of invoices.
- Support vendor onboarding, documentation and renewal of service contracts.
- Ensure services are delivered within approved budgets and organizational guidelines.

1. Administrative Support

- Manage day-to-day administrative requirements related to branches/offices.
- Coordinate movement, installation and maintenance of office equipment, furniture and fixtures.




- Maintain records of facility assets, maintenance activities and vendor details.
- Support branch/office shifting, renovation and relocation activities.
- Coordinate with internal departments for facility-related requirements.

1. Health, Safety & Compliance

- Ensure compliance with applicable safety, fire and emergency preparedness requirements.
- Conduct periodic checks of fire extinguishers, fire alarms, emergency exits and other safety equipment.
- Coordinate fire drills and other emergency preparedness activities.
- Ensure required statutory certificates, licenses and facility-related documents are maintained and renewed on time.
- Report any safety, compliance or operational risks to management.

1. Cost & Budget Management

- Monitor facility-related expenses and ensure optimum utilization of resources.
- Support preparation and tracking of facility budgets.
- Identify opportunities for cost optimization without compromising service quality.
- Validate vendor bills and ensure expenses are supported by appropriate documentation and approvals.

1. Branch & Business Support

- Provide timely facility support to branches and business units.
- Coordinate resolution of facility issues that may impact branch operations or customer service.
- Support new branch openings, closures, renovations and relocation projects.




- Ensure premises are ready for business operations within defined timelines.

Key Performance Indicators (KPIs)
- Timely resolution of facility complaints and maintenance issues.
- Availability and uptime of critical infrastructure.
- Housekeeping and security service quality.
- Vendor performance and SLA adherence.
- Timely completion of maintenance and facility projects.
- Compliance with safety and statutory requirements.
- Facility cost optimization and budget adherence.
- Internal stakeholder satisfaction.

Qualification & Experience
- Graduate in any discipline; degree/diploma in Facility Management, Administration, Engineering or a related field will be an added advantage.
- 2–5 years of relevant experience in facility management, administration or infrastructure operations, preferably in banking, financial services, corporate offices or similar organizations.
- Experience in managing vendors, housekeeping, security and maintenance activities.
- Good working knowledge of MS Office and basic reporting tools.

Key Competencies
- Facility & infrastructure management
- Vendor management
- Problem-solving and coordination
- Cost and budget management
- Safety and compliance awareness
- Planning and execution
- Valuable communication and interpersonal skills
- Stakeholder management
- Ability to work under timelines and handle multiple locations/tasks
- Strong follow-up and ownership

Working Conditions The role may require frequent visits to branches/offices, coordination with vendors and contractors, and availability beyond regular working hours in case of emergency facility or operational issues.

📌 Facility Executive (Mumbai)
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